Administrative Coordinator - Virtual Company
Deerfield Beach, FL 33441
About the Job
Vaco is hiring Administrative Coordinators located in Deerfield Beach, FL.
Our Administrative Coordinators report Administrations Manager in the centralized sales and technical support nerve center. This role will be the administrative support function in all things driven by customers; billing, sales, and bids to name a few.
Responsibilities:
- Communication and follow up with customers, sales team, credit, accounts receivable department, scale house, internal plants, outside vendors, customer care creating a relationship that makes the individual feel like they are the most important and top priority
- Manage all aspects of customer accounts, to include research and resolution of billing issues, as well as follow up of product returns and load diversions
- Use problem solving techniques to resolve issues, know when to engage others
- Use of SAP, JWS, and Systech software
- Set up and maintain customer master price list for external and internal sales in multiple systems
- Maintain all customer master files as it pertains to fuel surcharge, freight, set up of new ship to locations
- Run weekly and monthly reports; utilizing environmentally friendly methods of distributing to internal customers
- Request proof of deliveries from haulers; coordinate with Logistics Department on all freight related matters
- Copy, file, search archives and retrieve tickets for assigned accounts
- Cross-train and provide support in multiple capacities within the team
Qualifications:
- 2-3 years administrative experience and Associates Degree/Bachelor’s Degree preferred
- Strong Customer Service or accounting related experience preferably in a Sales environment
- Analytical and communication skills to deliver best results
- Strong computer skills (Microsoft Office, Excel, Word, PowerPoint, Oracle or SAP)
- A good listener, ability to solve problems with minimal supervision
- High energy and proactive when a customer needs assistance, often delivering more than what was required
- Strong team concept skills required
- Ability to work well under pressure and meet deadlines; strong time management and strong organizational skills required
- Ability to prioritize work projects
- Flexible, interested in trying new techniques; coachable
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.