Administrative Coordinator - Construction Estimating - Baker Roofing Company

Cary, NC 27518

About the Job

Baker Roofing Company – Estimating Coordinator

This is a unique opportunity to take control of and propel you along your career path. Baker Roofing invests in our employees by empowering success through a structured growth plan and intensive training courses. We value our employees by providing competitive benefits, prioritizing safety, and emphasizing work-life balance.

With more than 20 locations across the Southeast, Baker Roofing Company is an industry leader in providing an outstanding experience in commercial roofing, residential construction, metal fabrication, restoration, and more. We pride ourselves on over 100 years of quality work, investing in our employees, and providing a family-centered culture.

Apply today if this sounds like the opportunity you have been looking for!

Summary

Provides administrative support to the Estimating Department. This position requires accuracy, ability to provide quick turnaround of tasks, ability to work under pressure, and handle multiple tasks simultaneously. This position must have ability to work independently, maintain confidential information, be a team player, have the ability to interpret and apply administrative and departmental policies, regulations and rules, understand and follow complex oral and written instructions, have the ability to make decisions requiring independent judgment, and have the ability to compose correspondence independently.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The lists below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications

Customer service experience
High School graduate or GED
Two or more years experience working in an administrative environment
Experience working in a construction environment desirable
Experience working with multiple database applications
Be available to travel, primarily day trips to other offices, if assistance is required

Knowledge, Skills, and Abilities

Computer – Extensive experience with Microsoft Outlook, Word, Excel, and PowerPoint
Ability to complete required paperwork – Schedules, letters, etc
Extremely high attention to detail
Excellent verbal and written skills
Exceptional organizations skills
High degree of self-confidence
Motivated and professional
Ability to multi-task
Personable

Essential Functions

Act in a positive and professional manner
Assist Managers with assigned duties
Answer and route incoming calls and electronic communications
Utilize CRM to enter new jobs and to maintain/update existing jobs as needed
New Vendor setup
COI’s & W9’s
Prepare bid forms and obtain signatures, notarization, etc.
Order bid bonds
Respond to General Contractor’s invitation to bid requests with our intentions to bid
Help with the pre-qualification process
Prepare bid forms, get signatures, attend bid openings if necessary
Continuously distribute updated project information and correspondence as it is received
Organize, generate, and distribute reports, spreadsheets, and other documents as required
Handle the minority participation solicitation needs for upcoming bids
Monitoring Docusign
Change Orders – Tracking in Viewpoint and getting approval from PM’s, OPS, getting signature and email back to customer and PM
Occasionally attend bid openings, pre-bids, and other meetings to assist estimators
Predominantly Raleigh but can help other offices virtually as well
Attend all pipeline meetings and assist with notes, tasks, organization
Assist with scheduling appointments/meetings and customer communication
Track Estimating Dept PTO and send to payroll weekly
Assist coordination with GCAM events, lunch n learns, etc.
Any other errands or general support functions that provide an efficient and positive outcome for the office or its employees. Could include:
Ordering lunches for meetings
Taking notes during meetings
Attending events with customers or vendors
Organizing annual events like the Christmas lunch, annual estimator meeting
Schedule follow up tasks for GCAM’s
Update bidders list for all fitup jobs
Email Architects for Bidder’s List and follow up with them if you don’t hear anything back initially
Search Construct Connect
Update Plan holders list in Salesforce
Monitor IPS
Monitor Construct Connect
Use keywords to search for specific words/phrases
Look through various territories/locales as directed
Send new “ITBs” to Susan OR set them up in the system yourself
Reference keyword list’
Research/Check on permits for projects we’ve priced.

Training Provided

Baker Roofing Company policies and procedures.
Salesforce
Viewpoint
DocuSign

Work Environment

This is a full-time, in-person, in-office position. Remote work can be approved on an as needed basis, but in general this will be 40 hours per week “in office” position.

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Baker Roofing Company is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. If you need special assistance or accommodation in applying for employment at Baker Roofing Company, please contact our Recruiting department at 919-828-2975 or recruiting@bakerroofing.com.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor

Principals only. Recruiters, please don't contact this job poster.

Source : Baker Roofing Company