Administrative Coordinator - Visible Graphics, Inc.

Visible Graphics, INC. is a National Sign Company in Chatsworth, California. We set ourselves apart from all other companies in our industry with our heavy focus on company culture, our project management system and team collaboration. Visible Graphics is looking for an Administrative Coordinator to join our team.

Our work environment includes:

• Modern Office Setting
• Monthly Birthday Luncheons
• Summer Picnic
• Potlucks
• Sports and entertainment outings and more

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Bid Jobs to Vendors: Find Vendors, Screen & Send Install / Manufacturing bids
• Book Installers and Manufactures
• Contact Landlords and City Officials
• Assist With Material Purchases
• Assist With Contracts, Proposals, Purchase Orders, Change Orders, etc.
• Process Service Calls
• Process UL Listing
• Process Certificate of Insurance (COI) for projects
• Coordinate Service Calls and Equipment / Material Orders
• Assist Project Managers when needed: Filing, Make Job Folders, Request Completion Photos, Schedule Final Inspection, Make Copies, Scan
• Welcome and Assist Visitors Professionally and Mange Phone Calls 

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Visible Graphics benefits include:

• ​​​​​401(K)
• 401(K) matching
• Health, Dental, Vision Insurance
• Life Insurance
• Paid Time Off

Schedule:

• Monday - Friday (8am - 430pm)
• Holidays
• Overtime

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