Administrative Coordinator, Book Cover Art Department (NYC Hybrid) - HarperCollins Publishers

Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our dynamic Book Cover Art Department. This role is crucial in ensuring the smooth operation of the department, providing essential administrative support to our team of talented designers and artists.

Responsibilities

• Project Management:
  • Oversee in tracking and managing project timelines and deadlines.
  • Coordinate with various departments, including editorial, marketing, and production, to ensure seamless communication and project flow.
  • Maintain organized project files and documentation including excel grids, memo folders, and internal job routing.
• Administrative Support:
  • Handle a variety of administrative tasks, including scheduling meetings and managing calendars.
  • Process invoices, contracts, and expense reports.
  • Manage department supplies and equipment.
  • Provide general office support, meeting preparation, and managing mail.
• Communication and Collaboration:
  • Communicate effectively with team members, freelancers, and external vendors.
  • Assist in coordinating meetings and taking notes.
  • Contribute to a positive and collaborative work environment.
• Research and Documentation:
  • Manage social media and provide posting support. 
  • Maintain monthly artwork blog lists and entries.
  • Provide support with sourcing and licensing images/artwork

Qualifications

• Bachelor's degree or equivalent experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Experience in the publishing industry is a plus.   
• Knowledge of design software (Adobe Creative Suite) is beneficial.

HarperCollins Publishers is a company full of people who are passionate about books.  When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

The salary for this position is $53,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.  

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.     

HarperCollins Publishers is an equal opportunity employer.