Administrative Coordinator - Catholic Health

The Administrative Coordinator will support physicians and nurse practitioners in an ambulatory setting coordinating the schedules of the providers providing home based and assisted living clinical care. Reporting to the CHPP Practice Director the full-time coordinator ensures the efficient day-to-day practice operations and optimal patient satisfaction. This candidate must also have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain balance among multiple competing priorities.  You will play a vital role in accommodating our patient's needs by providing exemplary customer service. 

Physician Practice or Medical Setting experience required.

POSITION REQUIREMENTS AND QUALIFICATIONS:

• Bachelor’s Degree preferred
• Excellent knowledge of grammar, punctuation, spelling
• Courteous and helpful telephone skills
• Ability to work well with others
• Good organizational skills and attention to detail
• Good writing and communication skills
• Strong Microsoft Word, Excel, and Power Point skills.

Experience:

Minimum 3 years’ experience as an administrative assistant, secretary, coordinator or other related experience

DUTIES/RESPONSIBILITIES:

The Administrative Coordinator must be able to handle a wide variety of administrative activities such as but not limited to: 

• Ability to handle several priorities simultaneously
• Ability to work independently
• Coordinates the day to day schedules for physicians and nurse practitioners
• Books patient appointments in EPIC for Home Based Care or assisted living facilities
• Confirms patient appointments
• Maintains program statistics for visit volume and other metrics
• Provides administrative services including: maintaining calendars, organizing meetings, word processing, phone messages, ordering and maintaining office supplies, and general office duties
• Maintains accurate filing/record keeping systems
• Processes mileage reports/ check requests/ purchase orders and expense reports
• Assists in the preparation of reports in wide scope of topics
• Manages and coordinates several projects at one time and completes them efficiently and accurately
• Maintains excellent communication with internal staff members and with representatives from other departments and outside parties
• Conducts herself/himself in conformity with all Compliance Assurance Standards
• Performs related duties as assigned and unrelated duties as requested
• Employee conducts himself/herself in conformity with the HIPAA Compliance Program and applicable institutional policies and procedures for patient privacy. In addition, employee conducts himself/herself in conformity with CHS Security Polices and Procedure
• All necessary administrative tasks for the smooth and efficient operation of the program

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies, and experience and position location. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.