ADMINISTRATIVE COORDINATOR - Administrative Support at Southwest Research Institute

Who We Are:

The HR Employment Ops Group is responsible for all outreach and recruitment activities for our organization. We support eleven technical divisions, and all admin support groups with developing and promoting job openings, passive and active recruitment activities, and orientation onboarding activities. We offer a hybrid work schedule - 3 days in office, 2 days from home once fully trained.

Objectives of this Role:

• Support HR Specialist with all facets of SwRI's onboarding process.
• Ensure in-person and virtual new hire orientation sessions run efficiently and smoothly.
• Utilize Microsoft TEAMS to facilitate and host virtual meetings.
• Administer SwRI's Employee Referral Program.
• Coordinate with the Employment Operations Manager to document and process bonus payouts.
• Support recruiters and purchasing specialist for relocation efforts of new hires.
• Collaborate with recruiters to ensure candidate documents and offer information is accurate and timely.

Daily and Monthly Responsibilities:

• Administratively support new hire onboarding weekly activities by coordinating with the Security Department, designated presenters, facilitating in-person and virtual meetings, and communications with hiring managers.
• Assist other admin staff with orientation material/document
• Track and respond to all incoming employee referral communications, maintain Excel spreadsheet, provide monthly reports to HR Management, coordinate with EO Manager for guidance when questions arise.
• Support recruiters and purchasing specialist for internal documentation needed for relocation efforts of our new hires.
• Become familiar with other administrative support activities to effectively serve as backup as needed.

Requirements:

• Requires a high school diploma or equivalent.
• 6-10 years: Experience in a well-rounded administrative support role. Ability to set priorities, meet deadlines/goals, progress multiple assignment simultaneously, and work in fast-paced environment effectively by utilizing strong organizational skills and attention to detail.
• Must demonstrate strong written and verbal communication skills.
• Must demonstrate proficiency in Microsoft Word, Outlook, TEAMS (or other virtual meeting platforms such as Zoom, etc.), and Excel.
• A valid/clear driver's license is required.