Administrative Conference Coordinator/Assistant - American Bankruptcy Institute

The American Bankruptcy Institute is a vibrant organization at the forefront of Bankruptcy professionals, dedicated to fostering collaboration and advancing knowledge in our field. We are seeking an enthusiastic and detail-oriented individual to join our team as an Administrative Conference Coordinator/Assistant. This role plays a key part in providing essential administrative support to our conference department, contributing to the overall success of our events and the smooth operation of our association.

Responsilbilities:

• Provide comprehensive administrative support to the Conference Manager and team.
• Handle correspondence, emails, and phone inquiries related to conference logistics.
• Handle the ordering of conference supplies.
• Maintain accurate and organized records of conference-related documentation.
• Assist in preparing reports, presentations, and other materials as needed.
• Ensure all team members have necessary documents and information for conference-related tasks.
• Support the coordination of logistical aspects for conferences.
• Collaborate with team members to ensure seamless execution of logistical plans.
• Aid in the creation and distribution of conference-related communications.
• Respond promptly and professionally to inquiries from internal and external stakeholders.
• Input and maintain accurate data in registration and CRM systems.
• Generate and update reports to track participant details, payments, and other relevant data.
• Assist in post-event data analysis and reporting.
• Some travel required.

Qualifications:

• College diploma required; additional education or certifications in administrative support is a plus.
• Proven experience in providing administrative support, preferably in a team setting.
• Strong organizational skills and ability to manage multiple tasks with attention to detail.
• Proficient in Microsoft Office Suite; experience with database systems is an advantage.
• Excellent written and verbal communication skills.
• Ability to work collaboratively within a team and adapt to changing priorities.
• Must be local to Northern Virginia with three days in office per week.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance options.
• Retirement savings plan.
• Professional development opportunities.
• Supportive and collaborative work environment.