Administrative Clerk III - Stanislaus County Department of Workforce Development
Modesto, CA 95356
About the Job
Please note: This was posted on behalf of the Stanislaus County CEO’s office. If interested in this position, please apply directly through the online County application tool at www.stanjobs.org
THE IDEAL CANDIDATE
Stanislaus County is recruiting for multiple vacancies throughout its 27 departments. We are looking for well-rounded and charismatic individuals to join the team. We are looking for candidates who are detailed oriented and have strong customer service skills. All candidates who are up for a challenge are encouraged to apply. Bilingual candidates are strongly encouraged to apply, as many of our customers are monolingual.
To learn more about the Departments, click here.
Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details. (Download PDF reader)
THE POSITION
The Administrative Clerk III is the advanced journey-level class in the series. This classification requires the ability to work independently, performing the more complex, highly skilled and responsible clerical assignments. These duties reflect a greater degree of responsibility than those found in the Level I or II. Independent judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department. This position is subject to overtime, standby, callback, weekend, holiday, and shift assignments. Performs lead worker, supervisory, and related duties as assigned.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes.
Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months.
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
EDUCATION/EXPERIENCE
In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.
Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
Applications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS
Most County recruitment consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: April 30, 2024 or 200 applicants received
Written Examination: Week of May 6, 2024
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Departments.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
About the Opportunity
THIS RECRUITMENT WILL CLOSE AFTER 200 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.THE IDEAL CANDIDATE
Stanislaus County is recruiting for multiple vacancies throughout its 27 departments. We are looking for well-rounded and charismatic individuals to join the team. We are looking for candidates who are detailed oriented and have strong customer service skills. All candidates who are up for a challenge are encouraged to apply. Bilingual candidates are strongly encouraged to apply, as many of our customers are monolingual.
To learn more about the Departments, click here.
Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details. (Download PDF reader)
THE POSITION
The Administrative Clerk III is the advanced journey-level class in the series. This classification requires the ability to work independently, performing the more complex, highly skilled and responsible clerical assignments. These duties reflect a greater degree of responsibility than those found in the Level I or II. Independent judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department. This position is subject to overtime, standby, callback, weekend, holiday, and shift assignments. Performs lead worker, supervisory, and related duties as assigned.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes.
Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months.
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Typical Tasks
- Type reports, correspondence and standardized forms of a difficult and sensitive nature from written or recorded sources;
- Review work processes and make necessary improvements;
- Compose routine correspondence;
- Attend and take notes at meetings;
- Make appointments and travel arrangements as required;
- Respond to inquiries and complaints from the public, clients or patients related to established practices and procedures;
- Maintain sensitive files by making entries, checking information for propriety and compiling summaries;
- Answer phones and take messages, open and route mail, take inventory, and maintain summaries;
- Act as a lead worker by assigning, reviewing and evaluating the work of subordinates, and offering training when needed; and
- Other duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
SKILLS/ABILITIES
- Deal with the public in a tactful and courteous manner;
- Accurately type correspondence and reports of a sensitive and/or complex nature;
- Type accurately at the speed which permits successful job performance;
- Understand and apply policies, rules and procedures related to department operation;
- Accurately maintain operational records and filing systems;
- Act as a lead worker by training and reviewing the work of subordinates;
- Perform assigned tasks independently;
- Handle frequent telephone interruptions; and
- Travel to various sites when necessary.
- Current office practices, procedures and organization;
- Business letter writing;
- Principles of supervision; and
- Office equipment and business forms.
EDUCATION/EXPERIENCE
- Equivalent of two (2) years full-time clerical experience, of which one (1) year must be at the journey level; OR
- Equivalent of one (1) year of full-time, journey-level clerical experience; AND the equivalent of one (1) year of full-time schooling in relevant college course work or business school training (24 semester units or 36 quarter units); AND
- Applicants must be able to type at least 35 WPM (net corrected).
In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.
- A typing certificate, within 4 years, of 35 WPM (net corrected) from any temporary agency or comparable institution. The certificate must be a three to five minute timed test OR verification of data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully).
Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATEApplications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS
Most County recruitment consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
- Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
- Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: April 30, 2024 or 200 applicants received
Written Examination: Week of May 6, 2024
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Departments.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
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Source : Stanislaus County Department of Workforce Development