Administrative Clerk 47.5% (19 hours/week) - Coast Community College District

(ON-CAMPUS - in-person position)

About Golden West College

Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC:

• Mission, Vison and Values

• GWC Vision 2030 Comprehensive Master Plan

• GWC Employee-Student Demographics

• Student Equity and Achievement Program

Summary

This position performs routine and/or standardized duties associated with secretarial, receptionist or clerical work and providing general office or program assistance. Duties will vary according to area of assignment, which may include a school site, District office or special program. This position supports the Office of Admissions and Records.

Distinguishing Career Features

The Administrative Clerk is the first in a career path for clerical and secretarial support. Work is generally focused in these areas: keyboarding/typing and data entry, receptionist, filing and retrieval of information to and from records, attendance and other customer service transactions, and routine reports on established forms.

Essential Duties and Responsibilities

Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

• Serves as receptionist to a department, school site, or function. Greets visitors, staff or students in person or over the telephone, and provides standard information related to area of assignment. Answers incoming phone lines and routes calls.

• Types (keyboards) routine letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions.

• Maintains records and alphanumeric files of documents processed for ready access. Ensures the timely distribution and receipt of a variety of records and documents.

• Reviews, prepares, and enters information from documents into data entry screens to databases that have established formats and limited access.

• Assists others to assemble and organize materials for distribution such as, but not limited to, registration packets, schedules, correspondence, and newsletters.

• May receive and process private student information. Maintains security and privacy of information processed or received during the course of performing assigned duties.

• May assist with setup of programs, workshops, and meetings. This includes assembling files and learning materials.

• Receives, sorts and distributes incoming and outgoing mail. Composes routine correspondence.

• Serves as a point-of-sale cashier accepting money on account or cash. May learn and assist with end-of-day procedures such as compilation of daily receipts and counts.

• Performs other duties as assigned that support the overall objective of the position.

Knowledge and Skills

• The position requires basic knowledge of secretarial practices, general office procedures, filing, record keeping and receptionist and telephone techniques and etiquette.

• Requires basic knowledge of typical departmental procedures regarding information and document flow.

• Requires sufficient knowledge of and skill at accessing and using personal computer applications such as office productivity suites, business and student data entry formats, and e-mail.

• Requires sufficient math skill to compute sums, percentages, and portions.

• Requires knowledge of English, grammar, spelling, and punctuation to prepare routine correspondence for internal distribution.

• Requires sufficient human relations skill to maintain harmony with peers and customers and portray a positive image of the organization unit and district.

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.

• Requires the ability to perform the duties of the position efficiently and effectively, under general supervision.

• Requires the ability to learn, understand and apply district rules, regulations and policies.

• Requires the ability to operate standard office machines and equipment, including personal computers and keyboards, copiers, printers, etc.

• Requires the ability to maintain records and filing systems.

• Requires the ability to enter alphanumeric information to data entry screens.

• Requires the ability to prioritize workload to meet established deadlines.

• Requires the ability to maintain confidentiality of private and sensitive information.

• Requires the ability to communicate with peers and other staff or public in a manner reflecting positively on the department and District.

Minimum Qualifications: Education, Experience, D.E.I.A

The position typically requires a High School diploma supplemented by post-secondary course work in general office skills and 1 year of experience in general clerical, data entry, and production keyboarding, or equivalent environment. Or, any combination of education and experience that meets the required equivalent qualifications.

AND

Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

Preferred Qualifications

• Bilingual - Vietnamese

Licenses and Certificates

May require a valid driver license.

Physical Abilities

The incumbent must be able to function indoors engaged in work of primarily a sedentary nature. Requires near vision to write and to read printed materials and computer screens. Requires hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment. Requires ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials. Requires manual and finger dexterity to type/keyboard at an acceptable rate and/or operate mouse and/or otherwise operate a microcomputer and other equipment.

Working Conditions:

Work is performed indoors where minimal safety considerations exist.

This recruitment is for one permanent, part-time classified, 19 hour per week, 12-month per year position. There are two (2) potential schedules for this role:

Monday through Thursday: 9:00 to 1:00 and Friday 9:00 to 12:00

OR

Monday through Thursday 1:00 to 5:00 and Friday 2:00 to 5:00.

This position is on campus and does not have a remote work option. The effective date of employment will be arranged with the supervisor.

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

Application Requirements

To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Monday, December 16, 2024.

Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

• A complete Coast Community College District Online Employment Application.

• A Current Resume of professional and educational background and experience.

• A Cover Letter detailing your experience related to the role.

• Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.

Pay Philosophy

Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. (Salary Range EE-109)

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )

• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).

• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).

• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND

• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.

Coast Community College District Title IX: https://prod.cccd.edu/employees/hr/title9/index.html

This direct link 2022 Coast Community College District Annual Security and Fire Safety Report is the 2022 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.