Administrative/Billing Coordinator - RTM Engineering Consultants

Position: Administrative/Billing Coordinator

Location: Schaumburg, IL

Years of Experience: Minimum of 3+ years

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization.  By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

• Responsible Time Off (RTO) & Paid Holidays
• Flexible Scheduling
• 401K with Matching
• Health, Dental, Vision, & Life Insurance
• Hands-on Mentoring & Learning
• Professional Advancement Opportunities
• Integrated Multi-disciplinary Studios.

Role Overview:

The Administrative/Billing Coordinator will support the Billing Manager with the monthly billing process. This position provides financial, clerical and administrative support to the accounting department through combinations of calculating, posting and verifying financial data for use in maintaining accounting records.

Key Responsibilities:

• Generate and distribute monthly billing reports to multiple offices throughout the U.S.
• Generate monthly client invoices based on direction from Project Managers and Principals to ensure invoices are accurate and timely
• Distribute client invoices via e-mail, USPS, or upload via websites
• Troubleshoot and adjust invoices based on client and Project Manager/Principal feedback
• Review and manage Work in Progress
• Accurately update client data into accounting system to ensure accuracy when invoicing
• Assist Controller with timely month end close
• Follow established work rules, policies and procedures
• Actively engages with other members of the company to continuously strive to improve processes, create efficiencies, and reduce cost
• Cooperatively takes on other duties, roles or responsibilities as assigned

Qualifications:

• 3+ years administrative experience. Bookkeeping experience preferred but not required.
• Computer proficiency with MS Office products, and Internet
• Hands on experience using computer-based accounting programs
• Must be detail oriented and pay close attention to accuracy
• Demonstrated ability to effectively handle confidential information
• This is not a remote position and will require on-site presence in office
• Communication skills: Works with team members at various levels of the organization both internal and external.

Preferred Skills:

• Team oriented, professional, self-starter, with positive attitude and multi-tasking capability
• Highly organized with an ability to multi-task and work under minimal supervision

Travel:

None

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.