Administrative Associate - Tyndall Engineering & Design, P.A.

Who You Are:

We are looking for an Admin Associate who is willing to work for a growing structural design and engineering services business. This position is a mixed role of customer service, administrative duties and support activities related to our billing & collections process.  We're looking for someone who is self-motivated, dependable and highly organized with close attention to detail. Previous experience working in a small business environment is a plus!!

• Responsible for Customer Service/Front Desk coverage-answering and effectively handling all incoming calls from clients, vendors and other business contacts in a professional manner
• Handling of all administrative support related to Filing, Client project documents printing and any support requested by the manager team
• Maintain an organized filing system of paper and electronic documents
• Weekly responsibility to contact clients regarding late bill payments
• Support all required meeting logistics for internal/external events
• Handle all required office supplies and maintenance of the office space

Critical Skills

• Excellent written and verbal communication skills and ability to accurately follow instructions
• Strong organizational skills 
• Ability to multi-task and prioritize ever-changing priorities while meeting deadlines
• Ability to learn – retain and use gained knowledge. Follows instructions and executes tasks independently and accurately. Asks questions when in doubt
• Proactively identifies problems and offers solutions
• Detail-oriented with ability to analyze tasks and “see beyond the surface”
• Works effectively and efficiently in a team environment
• Takes ownership of position and other delegated tasks and demonstrates passion for the success of the team and company at large

Qualifications

• Required:
• US work authorization

• 1-3 years office admin work experience

• Minimum 1-year Customer Service Experience

• Highschool degree or equivalent

• Strong oral and written skills

• Proficient with :

• Microsoft office tools-Word, Excel, PowerPoint

• Google docs, calendar, drive

• Adobe

• Preferred:

• QB competency/experience

• Collections background

• Database management experience

Salary-$16-22 an hour

Job Type-Full Time

Preferred Schedule- Tuesday- Friday 8:00-6:00