Administrative Assistant

REG Architects:

We are in the center of West Palm Beach's thriving downtown, two blocks from Brightline and six blocks from Tri-Rail! REG Architects is an award-winning architecture firm with over 38 years of experience in architecture, historic preservation, interior design, community planning, educational, municipal, residential, mix-use and commercial development. Our team is multigenerational and multicultural; a studio based and working environment, which is collaborative in nature and nurtures creativity with an emphasis on problem-solving and exchanging of ideas. We have a great family and team-oriented work environment with ample opportunities for growth.

Responsibilities

1. Assist the President and Vice President of REG Architects. Occasionally the Senior project management team as needed basis.
2. Organize and manage the President and Vice President's calendar event, including making appointments, confirming appointments, cancelling appointments, and rescheduling of appointments.
3. Organize and maintain records and documents related to architectural projects.
4. Prepare documentation for meetings and attend the seniors project manager meetings.
5. Answer phone calls, respond to emails, and communicate messages and information of projects and clients to the President and Vice President in a clear, concise, and timely manner.
6. Setup of virtual meetings via Zoom or teams.
7. Coordinate travel arrangements such as flights, hotels, and car rentals for President.
8. Assist Business Development and Marketing Coordinator with writing company proposals for new potential projects.
9. Assist Business Development and Marketing Coordinator with Request for Proposals (RFPs) and Request for Qualifications (RFQs) to ensure timely submissions per Business Development and Marketing Coordinator.
10. Assist Office Manager with additional administrative office tasks on as needed basis.
11. Collaboration with scheduling and event planning outside vendors.

Qualifications & Education

1. Minimum associate degree, bachelor's degree is preferred.
2. A minimum of 5 years' prior administrative work experience is required.
3. Excellent written and verbal communication skills.
4. Excellent time management and organizational skills.
5. Ability to pay attention to detail and to multitask.
6. Ability to work under pressure or under time constraints.

Software Knowledge

1. Microsoft Office applications such as Outlook, Word, Excel, PowerPoint is required.
2. Adobe Products Illustrator and InDesign, required.

Salary & Benefits

1. Salary dependent on level of degree and work
2. Paid Holidays, generous PTO time and paid parking
3. Medical, dental and vision insurance
4. 401K Plan

You must have U.S. work authorization card to be employed at our firm. Please send resume and Portfolio Link or PDF to: regadmin@regarchitects.com

For more information about our exciting workplace and innovative work, please visit us on Facebook, Instagram, Linked in, or our website: www. regarchitects.com