Administrative Assistant - Ultimate Staffing Services

Administrative Assistant
Woodland Hills, CA
ONSITE
$21 - $23

Job Summary:
The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role is responsible for performing a variety of tasks including answering phones, managing schedules, coordinating meetings, preparing reports, and maintaining office supplies. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks with professionalism.

Key Responsibilities:

Administrative Support:

Answer and direct phone calls.
Organize and schedule appointments.
Maintain and update office files, records, and databases.
Prepare and edit correspondence, reports, presentations, and other documents.
Assist in the preparation of meeting agendas and take meeting minutes.
Respond to emails and phone inquiries promptly and professionally.
Coordinate meetings, appointments, and travel arrangements for executives or teams.
Ensure all scheduled events are properly organized and prepared for.
Monitor and manage calendar appointments, ensuring no conflicts or overlaps.

Qualifications:

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Proven experience as an administrative assistant or in other office roles.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving abilities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.