Administrative Assistant - Ultimate Staffing Services

Position Title: Education Administrative Assistant

Schedule: M-F 8am-4:30pm

Location: In-Office

Pay: $21-$23/hour

Job Duties/Description:

• Review and verify completeness of applications
• Coordinate application processing, including sending applications for payment and review
• Send approval letters and confirm receipts of documents
• Compile sign-in sheets and input data into Global Search
• Maintain a spreadsheet of Continuing Education Credit (CEC) courses and providers
• Assist in drafting and sending invite letters and other correspondence, following up as necessary
• Enter new courses into iMIS database as required
• Gather handouts from faculty and ensure they are posted on the website
• Assist in scheduling recordings of educational sessions if necessary
• Process evaluations, correspondence, and prepare thank-you letters, following up as needed
• Obtain necessary forms from presenters
• Prepare webinar scripts and course asset forms
• Source and organize speaker photos
• Review and test webinars before they go live, ensuring accuracy of content
• Build AIKEN quizzes for educational purposes
• Prepare handouts from instructor's PowerPoint presentations
• Send monthly webinar emails and maintain membership lists
• Review presenter PowerPoint slides for compatibility with webinar platform
• Score various educational assessments such as paper-based tests and certificates
• Verify certifications as needed

Requirements:

• Proficiency with Microsoft Office Suite: Word, Excel, Access, PowerPoint, Outlook.
• Minimum of two years administrative/clerical experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.