Administrative Assistant - Herbalife

Overview:

POSITION SUMMARY STATEMENT:

 

The Administrative Assistant position will be 100% onsite at our state of art Innovation and Manufacturing facility in here Winston-Salem, NC. Will be responsible for providing administrative support to the Director of the production operations departments at department. 

 

Duties will include: typing memos, faxing, copying, answering phones, filing, scheduling appointments, making travel arrangements, special projects and light analytical support.  Will also provide support to other department's employees as needed. This position may require overtime /occasional flexible hours.

DETAILED RESPONSIBILITIES/DUTIES: 

 

• Open and distribute in-coming mail to department at least twice a day.  Treat all in-coming mail marked as confidential with importance and direct to addressee immediately.
• Pick-up and distribute incoming faxes for the department at least twice a day.
• Maintain daily calendar for the department, which includes scheduling meetings and making arrangements for appointments.  Provide notification of appointments, changes to calendar and any necessary reminders.
• Prepare all correspondence accurately with a professional appearance.  Proofread all materials prior to submission for approval and distribution.
• Make travel arrangements on an as needed basis no later than 7 days prior to date of travel (under normal circumstances).
• Prepare expense reports, compile receipts, proofread, and submit to the Director prior to obtaining appropriate signatures and submitting to Accounts Payable.
• Serve as a liaison between the department and various corporate staff and distributors as well as any clients, applicants, and vendors in a courteous, cooperative and professional manner.
• Generate purchasing requisitions in the system for representative groups.
• Manage uniform, personal, and shoe lockers.
• Assist in closing out Manufacturing and Packaging work orders as needed.
• Order and maintain inventories of supplies for site.
• Assist with site wide communication meetings, tours, events, and visitors.
• Other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES:

None

 

 

Job Qualifications:

REQUIRED QUALIFICATIONS:

 

Skills:

 

• Ability to handle stress effectively and shift priorities as needed to meet deadlines
• Ability to keep confidential / highly sensitive information
• Strong organizational and communication skills
• Ability to prioritize workload for effective implementation
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Proven analytical and problem solving ability
• Highly detailed oriented and self-motivated
• Ability to maintain a high level of confidentiality
• Ability to interact effectively at all levels with sensitivity to cultural diversity
• Adaptability to evolving external environment and organization
• Strong customer and results orientatio

 

Experience:

 

• 3 years’ experience as an Administrative Assistant in a large corporate environment.

 

Education:

• High School diploma or equivalent

 

PREFERRED QUALIFICATIONS:

• Knowledge of Access, Visio, Quick Expense, and Oracle
• 5 years’ experience as an Administrative Assistant in a large corporate environment.
• Some college coursework

 

 

 

 

• Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers.
• Manual dexterity required.

 

Light: Office work, some lifting, considerable walking        

 

 

• The office is clean, orderly, properly lighted and ventilated
• Noise levels are considered low to moderate

 

 

 

 

 

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US Benefits Statement:Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability, and an Employee Assistance Program (EAP). Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.