Administrative Assistant - Oppenheimer & Co. Inc.

Who We Are:

Oppenheimer Trust Company of Delaware (“OTCDE”) is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. (“Oppenheimer”), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the financial services industry. OTCDE exists to provide fiduciary and related services to the Oppenheimer asset management platform.

Job Description

The firm is seeking an Administrative Assistant to join OTCDE at its Wilmington location. The main responsibilities include supporting OTCDE’s President in all aspects of the job, monitoring and reviewing email, calendar, and scheduling, among other things. We are looking for a team player with a great attitude and an extremely proactive mindset in order to stay ahead of business needs.

Candidates should be effective and detail-oriented communicators.

The Administrative Assistant will handle details of a highly confidential and critical nature and collect and prepare information for use in conducting OTCDE’s business.

Responsibilities:

• Provide general administrative support, which includes but not limited to: create, maintain and edit documents, spreadsheets, files, and presentations
• Monitor and address critical e-mail correspondence
• Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
• Calendar management utilizing Microsoft Outlook; must be flexible with last minute scheduling and urgent items
• Coordinate meetings and follow up for OTCDE Board of Directors, Investment Committee, Audit Committee, Internal Audit, and Delaware Examination
• Arranging travel, preparations, invitations, etc.
• Demonstrate initiative and desire to increase knowledge of rules, regulations and concepts related to our business
• Perform ad hoc projects as requested

Qualifications :

• Bachelor's degree in a relevant field, preferred
• Experience as administrative professional in a corporate environment, ideally within financial services industry preferred
• Demonstrate strong accuracy and thoroughness in all facets of daily work
• Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner
• Must preserve confidentiality of sensitive information
• Must be a team player with an energetic, positive disposition
• Able to meet designated deadlines and work effectively in a pressurized environment
• Demonstrate the ability to handle multiple tasks with little or no supervision
• Proficient in MS Office, Word, Excel and PowerPoint