Administrative Assistant at The HR SOURCE

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

Handle and coordinate active cWe are seeking a highly organized and efficient Temporary Administrative Assistant to provide support to our team for a short-term contract. The ideal candidate will be a proactive problem-solver with strong communication skills and a meticulous attention to detail.

Key Responsibilities:

• Reception and Communication:
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors and provide assistance as needed.
• Mail Management:
• Sort and distribute incoming mail.
• Prepare outgoing mail and packages.
• SAP Data Entry:
• Utilize SAP software for various tasks as required.
• Maintain accurate records within the system.
• Vendor Management:
• Maintain logbooks for vendors, tracking arrivals and departures.
• Process vendor invoices and utility bills for payment.
• Office Administration:
• Order and maintain office supplies, ensuring adequate stock.
• Assist with general administrative tasks such as filing, photocopying, and scanning.
• Security Guard Timekeeping:
• Prepare sign-in sheets for security guards.
• Maintain accurate attendance records.

Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with SAP software is highly desirable.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite