Administrative Assistant - SGA Inc.

Wayne, PA

About the Job

Software Guidance & Assistance, Inc., (SGA), is searching for an Administrative Assistant for a CONTRACT assignment with one of our premier Financial Services clients in Chesterbrook, PA.

Responsibilities :

Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including:
- Ivalua – Supplies and IT Procurement.
- My IT / SailPoint – Request management tool for IT application security activities.
- Concur – Travel scheduling and expense reporting.
- Tom Net and Clock Net – Staff attendance and work hours tracking.
- UPS – Express mail labeling and postage.
- Microsoft Outlook
- Microsoft Office Suite with a strong focus on Excel and report management.
- Tableau
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.

Required Skills:

3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
Bachelor's degree or higher
Administrative Skills:
- Calendar management
- Meeting management
- Time management
- Strategic planning of tasks
- Travel management
- Heavy expense processing
- Phone management
- Client handling
- Event planning
- Heavy invoice processing
- External client-onboarding
- Detailed meetings minutes
- Assist Head of Platform Services Team on several projects and tasks
Strong understanding of Front Office principles and processes for providing customer and administrative services .
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Excellent Communications skills required – both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
Microsoft Office Suite: Word, PPT, Outlook, Excel

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.

Source : SGA Inc.