Administrative Assistant - Secretariat Advisors LLC

THE COMPANY

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

The position may involve non-essential duties and responsibilities, which may vary depending on the needs of the organization. This position will support our Washington DC office and r eports to Director of Operations and Office/Operations Manager. This position will provide in-office coverage Monday - Friday to cover along with the Operations Manager.

RESPONSIBILITIES

Administrative

• Organizes internal meetings and appointments for the office.
• Assistance with managing relevant office vendors and service providers.
• Implements and maintains procedures/administrative processes.
• Ordering office supplies for relevant US office.
• Opens and distributes inbound mail received in Washington DC.
• Answering company's mainline phone and directing calls respectively.
• Manages event inventory and organization within the office.
• Welcome for welcoming visitors and clients to the office and assisting with building access and parking validation as needed.
• Plans and coordinates office/teambuilding events.
• Assist Corporate IT as necessary including shipment of hardware to employees.

• Communication with building management and office service requests.
• Ensure office compliance with health, safety & security protocols.
• Ability to problem solve independently and manage competing priorities & multiple projects.
• Marketing department event and shipping support.
• Coordination with the HR department for new employees.
• Liaising with corporate Accounting as necessary.
• Responsible for office kitchens and upkeep.
• Other duties as necessary.

• Associate or bachelor's degree in a relevant field and some work experience in an office environment., or related field preferred
• One (1) or more years previous experience in an office management related role
• *Or equivalent combination of education and experience above
• Previous experience working in a small to mid-size global professional service company is preferred.
• Excellent organizational skills and attention to detail
• Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
• Previous experience of office management
• One or more years of customer service experience is a plus
• At least four years of experience in an administrative capacity

Technology skills

• Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint
• Proficient in use of online conference tools such as Zoom, Microsoft Teams, GoToMeeting, WebEx, or Others.
• Ability to rapidly learn and adapt to new technologies and online tools/platforms

Secretariat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.