Administrative Assistant - M&J Engineering

M&J Engineering, P.C. (M&J) is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company’s Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

JOB DESCRIPTION

M&J is seeking an experienced Administrative Assistant for a new manufacturing facility located in Beltsville, MD where we will be performing construction management services. This is a contingent hire position, meaning that the position can only be filled/begin upon contract award by M&J Engineering. 

• Answers incoming phone calls and responds to emails in a professional way and greets visitors at the office entrance.
• Assists with coordinating communication between USACE and stakeholders.
• Executes clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks as requested.
• Assists with the preparation of documents for change orders.               
• Coordinates meeting logistics and deliverables such as handouts, ensuring they are organized and distributed.
• Processes invoices, maintains organized record, and reviews general documents for pertinent information and coordination with finance.

• Minimum of 5 years of experience in the architecture/engineering/construction industry is preferred.
• Must be authorized to work in the US.
• Bachelors degree is desired
• Personnel, as required by the work to be performed, must have proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPoint; ability to perform basic mathematical and accounting functions; and basic knowledge of construction business processes.

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base.  We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff.  We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.