Administrative Assistant - Creative Financial Staffing

About the Organization & Opportunity:

• Our client is well established nonprofit organization that was founded in the 1950’s
• Opportunity to join a diverse organization and support a mission related to the arts
• Employees praise the organization for its work-life balance and team oriented culture
• Administrative Assistant ole will be supporting the Human Resources Manager and Human Resources Department
• Hybrid work flexibility offered for this position!

Administrative Assistant

Responsibilities:

• Administrative Assistant will be scheduling meetings and taking notes during meetings
• Administrative Assistant will be working with HR Manager to make sure HR Manager and HR Department’s calendars are up to date
• Drafting and proofing documents and reports
• Creating spreadsheets and manipulating data in spreadsheet to show data the way it is best viewed
• Updating spreadsheet tracking budgeting or invoices (and making sure the HR invoices are on the general ledger)
• If something is created in PowerPoint, may be asked to rearrange the document (e.g. a sample organization chart)
• Monitoring the HR email inbox
• Administrative Assistant will complete data entry into ADP
• Pulling reports in various applications
• May add an appointment to a schedule or reach out to a candidate to coordinate an interview for HR Manager
• Filing – hard and soft copies
• Streamlining the filing systems – both hard copy and soft copy files
• Drafting offer letters
• Will set up a conference room if someone is onboarding that day, greet new hires, and prepare or help with the orientation
• May be asked to take notes during an interview or HR investigation or sit in/assist with paperwork during an employee separation
• Administrative Assistant will complete ad hoc tasks and projects, as requested

Requirements:

• At least 1 year of admin experience required for Administrative Assistant position
• Associate’s or Bachelor’s degree is a plus but NOT required
• Should have strong keyboarding skills and be able to type quickly
• Comfortable utilizing Microsoft Word, Excel (will gather and input data), and PowerPoint
• Should be comfortable learning technology – this role will also utilize Microsoft Teams, Adobe, and DocuShare

Personality Fit:

• Positive attitude
• Able to communicate and comfortable speaking up to share ideas
• Not afraid to try things out and learn
• Must be able to keep confidential information secure
• Eager to learn
• Interest in HR and the arts would be helpful

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity!