Administrative Assistant - American Coatings Association & PaintCare

Administrative Assistant

Summary

This position provides administrative support to PaintCare as part of the Communications department.

About PaintCare

PaintCare is committed to making it easy and convenient for households, businesses, and institutions to recycle postconsumer (leftover) paint in states with paint stewardship laws. A nonprofit organization created by paint manufacturers, PaintCare sets up drop-off locations for leftover paint, arranges for recycling and proper disposal, and conducts public education. More than 70 million gallons of paint, stain, and varnish have been managed by PaintCare in 10 states and the District of Columbia. For additional information, visit www.paintcare.org, like us on Facebook, and follow us on Instagram @WeRecyclePaint.

Responsibilities

General Support
• Provide administrative support to PaintCare's communications department and other staff
• Provide customer service support for public inquiries via email and telephone
• Draft documents and prepare reports
• Filing, data entry, and organizing information
• Provide research assistance
• Perform additional duties as needed 

Materials Fulfillment
• Process orders and fulfill public outreach materials and supplies to staff and partner sites
• Create and file material orders
• Coordinate printing and production for business cards, name badges, promotional items, documents, and other materials
• Track pricing and inventory of materials
• Maintain storage and shipping room
• Serve as liaison to production vendors

Meetings & Events
• Coordinate and schedule staff meetings and group functions
• Organize group function logistics including identifying meeting venues, organizing meals, and coordinating staff transportation to meeting activities
• Assist with developing agendas and taking notes during meetings
• Pack, ship, and track shipments to event and meeting venues
• Assist with conducting virtual meetings & webinars (MS Teams)

Preferred Skills and Qualifications
• Excellent communication and customer service skills
• Proficiency with Microsoft Office applications (Word, Excel, Outlook)
• Comfort with cloud-based filesharing and project management software platforms and learning additional software as needed
• Excellent organizational skills
• Strong attention to detail
• Ability to multi-task and prioritize
• Ability to occasionally travel for team meetings and events
• Interest in environmental sustainability and the goals of the PaintCare program

Location and Travel
This position is located at ACA headquarters in Washington, D.C., and will operate within a hybrid work environment (working both onsite and remotely). Occasional travel throughout the U.S. will be required to attend and coordinate meetings and events. Overnight travel time will vary and may amount to 25% of hours at some times.


Employment, Salary and Benefits
This is a full time, regular position. Salary depends on experience. PaintCare, through the ACA, provides generous benefits [401(k), vacation days, medical, dental, and life insurance] and reimbursement for travel expenses.

Diversity & Inclusion
PaintCare is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.

Apply
To apply for this position, please visit https://american-coatings-association.breezy.hr/. Please submit a resume and cover letter stating your motivations for applying and your salary requirement. Incomplete applications will not be reviewed.