Administrative Assistant from Collabera

Day to day: 

Provides administrative support to Senior Vice President of Origination and other commercial and regulatory team members for the Western Region. Performs a variety of functions with regard to contracts, commercial, regulatory and legal documents, including word processing, proof reading, processing for execution and transmitting. Prepares engagement letters for outside counsel and process AP invoices for legal and commercial teams. 

• Maintains records and files for projects and ensures company records are properly saved pursuant to Calpine’s document management policy.


• Answers and screens telephone calls, takes messages.


• Processes daily incoming and out-going mail.


• Will assist in the planning and coordination of company/department events.  Responsible for planning and organizing office events and company celebrations. 


• Manages calendars, coordinates meetings, books travel arrangements, and plans events.


• Maintains and organizes department and project files.


• Prepares a variety of reports and expense reports frequently using  applications such as Word, Excel and PowerPoint. Prepares Federal  documents.


• May handle a wide variety of situations.


• Enthusiastic, with a strong positive attitude.


• Highly skilled. Extensive knowledge of the job and company policies to perform a wide range of advanced tasks.


• Top expert on software, tools and organizational processes.


• Power user of department-specific software. 


• With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others.


• Decisions are of moderate to advanced scope and impact administrative operations of the department or department deadlines.


• Exercises discretion and judgment and prioritizes requests from multiple departments and/or functions; regularly required to adapt procedures, processes and techniques.


• Works on complex assignments requiring considerable judgment and initiative.


• Works under limited guidance.


• Acts independently to determine methods and procedures on new assignments. May provide skills training and direction to others.


• Regularly works with sensitive and confidential information.


• Contacts are both internal and external, may be required to represent management and coordinate complex activities/projects.


• Position will be located in Walnut Creek, CA and is located within walking distance of BART station.


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  Position will maintain a standard business office schedule, (with onsite in the office).
  
  
   
  
  

Job Requirements

• Associate’s degree, Technical/Business School or equivalent.


• Typically requires minimum 7 years’ experience, including advanced support skills and extensive knowledge of tools, software and other technologies. 

If interested, please share your resume at nitisha.kale@collabera.com