Administrative Assistant at Integrated Talent Strategies

Integrated Talent Strategies (ITS) is seeking an Administrative Assistant to work in the Toledo, OH area for a construction contractor. This is a contract to direct position that offers a variety of great benefits including competitive salary, health insurance, 401(k), and paid time off.

Responsibilities:

• Assist in the preparation of all required correspondence, meeting minutes, etc.
• Prepare subcontracts, purchase contracts, and change orders.
• Prepare, edit, and proofread proposal letters and bid forms.
• Assist with obtaining bid bonds.
• Assist with permit applications and scheduling inspections.
• Create job folders electronically.
• Monitor GEM Licenses email folder and distribute appropriately.
• Prepare weekly Client lists.
• Maintain Find-It-Fix-It spreadsheet and distribute gifts weekly.
• Distribute Safety Meeting & Safety Summary.
• Receptionist coverage (part-time Receptionist hours are 9:30 – 2:30) daily and when out of office.
• Prepare outgoing mail.
• Order and distribute snacks for office and warehouse.
• Maintain credit card expenses through company Visa Clarity software.
• Ordering lunches for meetings.
• Prepare foreman file boxes.
• Create Panduit labels/wire marker tags for field personnel.
• Scheduling functions and meetings, internally and externally.
• Miscellaneous administrative and clerical duties as required.

About Integrated Talent Strategies (ITS)

ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.

Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades.