Administrative Assistant - Van Bortel Subaru of Victor

Van Bortel Automotive Group includes Van Bortel Subaru, Van Bortel Ford and Van Bortel Chevrolet. Kitty Van Bortel owns one of the top selling Subaru dealerships in the nation, as well as one of the most successful Ford dealerships in a multi-state area. Her automotive group is now one of the fastest growing, privately held companies in the greater Rochester, NY area.

Van Bortel believes that no organization is any better than the people who work for it. Therefore, it is of the utmost importance that we set high standards of integrity with an aggressive, enthusiastic attitude in all that we do. We promise to maintain a well-trained workforce and a safe, modern facility in order to render our customers the best possible support and to provide our employees a secure future.

Job Summary:
The Administrative Assistant at Van Bortel Subaru of Victor will provide essential support to the dealership’s operations by managing various administrative and clerical tasks. This individual will work closely with the dealership’s management and staff to ensure efficient and effective operations. This is a full-time, hourly position in the auto industry, based in Victor, New York.

Compensation & Benefits:
This position is entry level, works Monday - Friday, and offers a competitive hourly pay, ranging from $18 to $19 per hour, paid weekly.  Van Bortel Subaru of Victor also offers a comprehensive benefits package, including:

• Medical, Dental & Vision Insurance 
• 401K Plan + Match
• Paid time off and vacation
• Short/Long Term Disability
• Mentorship Program 
• Growth opportunities 
• Paid Training
• Life Insurance 
• Legal Services 
• Employee vehicle purchase plans
• Health and wellness 
• Discounts on products and services

Responsibilities:
- Maintain accurate and organized records, including customer files, sales reports, and financial documents.
- Answer departmental calls and take detailed messages as needed.
- Assist management with requests in a friendly and professional manner.
- Process and track paperwork related to vehicle sales, financing, and insurance.
- Prepare and review dealership correspondence, including emails, letters, and reports for management as needed.
- Maintain departmental office supplies as needed.
- Assist with general office duties, such as faxing, scanning, and filing.
- Support the dealership’s management team with special projects and tasks as assigned.

Requirements:
- High school diploma or equivalent required.
- Experience in an administrative or clerical role, preferably in sales and finance in the auto industry.
- Excellent organizational, time management, and multitasking skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office and other computer programs.
- Ability to work independently and collaboratively as part of a team in a fast-paced environment.
- Excellent written and verbal communication skills.
- Must be able to pass a background check and drug screening.

EEOC statement:
Van Bortel Subaru of Victor is an equal opportunity employer and is committed to providing a workplace that is free from discrimination and harassment. All employment decisions at the dealership are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or any other status protected by applicable laws.