Administrative Assistant - Alliance Health Group

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations for the HR Department. This position requires strong clerical skills, proficiency in office software, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

· Onboarding and Time & Attendance Management:

o Onboard new employees by entering their information into the hosted time and attendance system and reviewing for accuracy.

o Ensure data entry is completed accurately as per the training guidelines and company protocols.

o Update payroll information, including tax and direct deposit details, as requested by employees and management.

o Upload a copy of all employee documents to the Hosted time profile.

o Enter missed punches and categorize classroom time as needed.

Document Review and Compliance:

o Examine and analyze all new hire documentation, including background checks, and drug screens to ensure proper clearance and completion.

o Follow up with assigned facilities to obtain missing information or signatures for required documents.

o Complete I-9 forms for new hires and ensure receipt of 2 forms of ID for compliance with immigration regulations.

Employee Recognition:

o Run monthly birthday and anniversary lists and send gift cards or other recognition items as required.

· Certification and License Management:

o Run a monthly report to identify upcoming certifications and license expirations, ensuring employees/facilities are notified or data is updated accordingly.

o Report any concerns regarding expiration dates immediately.

· Background Check Audits:

o Audit background checks for all new hires and employees in assigned facilities to ensure compliance with company standards and ensure red flag backgrounds are reported to CHRO for clearance.

· Job Posting and Recruitment Support:

o Post job openings to Apploi for each assigned facility as needed, ensuring all positions are advertised accurately and in a timely manner.

· Other HR Duties:

o Assist with other HR tasks as assigned, including maintaining employee records, generating reports, and supporting the HR team in various administrative functions as needed.

Qualifications:

· Education & Experience:

o High School diploma or equivalent required; associate’s degree in Human Resources, Business Administration, or a related field preferred.

o Minimum of 1-2 years of experience in an administrative support role.

o Familiarity with systems, time and attendance software, and payroll processes is preferred.

o Experience with job posting platforms like Apploi is a plus.

· Skills & Abilities:

o Strong attention to detail and ability to maintain confidentiality.

o Proficient in Microsoft Office Suite (Excel, Word, Outlook).

o Excellent organizational and time-management skills.

o Strong verbal and written communication skills.

o Ability to work independently and collaborate effectively with team members.

· Additional Requirements:

o Must be able to work in a fast-paced environment and manage multiple priorities.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in computer software applications including Microsoft Office Suite.
• Familiarity with clerical duties is preferred.
• Excellent proofreading skills with attention to detail.
• Strong interpersonal skills and the ability to work collaboratively within a team environment.
• Prior experience is advantageous but not mandatory.

If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position.