Administrative Assistant V - E2 Consulting Engineers, Inc.

About the Organization:

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview:

Position Description Summary
The Administrative Assistant V will be supporting of Capital Improvement Aviation Programs. Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.

This is a Hybrid role, in-office Tuesday, Wednesday, and Thursday.

Responsibilities:

Essential Job Duties

 

1.Ability to prepare correspondence in a variety of formats.

2.Ability to maintain calendars for safety team, safety training calendars, etc.

3.Ability to set up and coordinate meetings.

4.Ability to provide attention to detail to ensure tasks are completed thoroughly and correctly, strong written and verbal communication skills to produce reports, strong interpersonal skills to interact positively with all employees and contractors, accept instructions, suggest new process and policies, if required.

5.Flexibility to adjust to new tasks, if group or office needs change, may be called upon to take meeting minutes in meetings, assist staff with various tasks as needed.

6.Have a working knowledge with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, VEO and other programs that are necessary to complete daily assignments.

7.Ability to create and maintain the Safety Group SharePoint sites.

8.Ability to perform extremely detailed processing and maintenance of monthly safety metrics, incident logs, safety violation logs, and other logs and data bases as needed.

9.Ability to create detailed program wide monthly PowerPoint presentations/reports as well as individual project reports and other reports as required.

10.Abiltiy to monitor and maintain the TDG-Safety email account and to answer the TDG safety phone.

11.Ability to review employees timesheet for accuracy and ensure time charges are correct prior to Supervisor's signature.

12.Experience with office machines (e.g. copiers, fax machines, printers).

13 Ability to order and pick-up office supplies.

 

Hardware/Software Knowledge

1. Effectively use Microsoft Office Suite and Adobe Acrobat Pro software.

2. Large-scale construction management type software such as Prolog, VEO, Procore and other computer software and applications as needed.

3. Create PowerPoint presentations.

 

Qualifications:

REQUIREMENTS

Minimum Education Level:

 

• Post-Secondary Education, preferably in communication.

Minimum Years and Experience:

• 15 years or more experience as an administrative assistant. Preferably with airport, safety, inspection experience.

Benefits:

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements:

Pay range for this position is $43.10/hr - $52.77/hr.  The starting pay will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands:

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

Drug Free Workplace:

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation:

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.