Administrative Assistant - Zeeco

JOB DESCRIPTION:

Responsible for the organization and administrative tasks in employee's specified work group. Mainly supports internal employees as well as external customers.

- Coordinate all project document control activities, including document/drawing control and project file management.

- Assists in the customer quoting process to insure that each customer receives what they are requiring.

- Track and report document/drawing control to ensure compliance with client contract.

- Assists Project Engineer with administering activities involving project and equipment.

- Maintains status of documents by tracking the progress and keeping the Project Engineers informed.

- Creates project schedules when necessary.

- Issues shop releases and shipping lists to the shop for production purposes.

- Responsible for the transmittal of various documents to and from customers.

- Coordinates the wrap of projects; prepare final documents/drawings to deliver to client.

- Creates various project documents using Word, Microsoft Project, and Excel.

- Creates data books and manuals for each project within his/her department.

- Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.

- Produces a variety of reports as deemed necessary.

Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Intermediate knowledge of Word and Excel is preferred but not required.