Administrative Assistant (Tues, Wed, & Thurs) - The Salvation Army Eastern Territory

Status: Part-time

Hours Per Week: 24  

Schedule: Tuesday, Wednesday, and Thursday; 8:00 am – 4:00 pm 

Scope & Purpose of Position: Perform various administrative, accounting, and coordinating duties supporting the Social Ministries Director. Assist with promoting seasonal programs, including camp registration and campaigns, and with financial and statistical accounting in a way that promotes the department’s performance at the highest possible level.

• Serve as a positive and professional representative of The Salvation Army.
• Assist with mailings, as needed.
• Attend occasional Service Unit meetings as requested by the supervisor.
• Collect and ensure the accuracy of quarterly statistical reports for the Service Unit to meet the DHQ deadline. Maintain statistic files and copies of reports needed for United Way Service Units.
• Field and direct calls from Service Unit volunteers and community members seeking assistance.
• Maintain a current Service Extension Directory and share it with 211 quarterly.
• Maintain office supplies, collateral materials, etc.
• Manage, support, and track paperwork collection, including financial, statistical, United Way, and EFSP (Emergency Food and Shelter Program) to meet reporting deadlines.
• Monitor, track, and file monthly bank statements to maintain DFB (Designated Fund Balance), note any maintenance fees, and ensure the receipt of monthly bank reconciliations.
• Promote Camp CONNRI and assist with the application process.
• Receive, review, and process weekly Service Unit Reimbursement Requests, ensuring all necessary documentation is included and all Salvation Army policies and procedures are followed. Submit to supervisor for handling.
• Support fundraising and special events such as the Red Kettle Campaign, Seasonal Assistance, Back-to-School, etc.
• Support Service Extension goals to provide comprehensive emergency assistance to 38 service units.
• Work collaboratively with the Public Relations office to promote Services Units via social media.
• Adhere to employee guidelines in The Salvation Army’s Employee Manual.

• Must understand, embrace, and reflect well on The Salvation Army’s mission.
• Exceptional interpersonal skills and professional demeanor.
• A high school diploma is required, and an associate degree is preferred.
• A minimum of three years of administrative assistant experience is required, preferably in a social service non-profit setting.
• Experience in accounting and proficiency in mathematics are required.
• Strong proficiency in computers and Microsoft Office.
• Ability to follow written and verbal instructions.
• Ability to work in a fast-paced, ever-changing environment.
• Ability to work independently, as well as part of a
• Continual attention to detail, highly organized, and able to establish priorities.
• Demonstrate discretion, integrity, and confidentiality in dealing with all matters.
• Effective interpersonal skills and strong customer service skills.
• Excellent verbal and written communication skills.
• Must complete required training upon hire.
• A valid motor vehicle driver's license is required. The driver must obtain and maintain driving privileges, per the Salvation Army insurance company.
• Will respect and promote the interest of The Salvation Army. The individual is not required to embrace the tenets of faith, but he/she is required to promote and respect the mission of The Salvation Army.

The Salvation Army is pleased to offer a benefit program to part-time employees who work 20 to 29 hours per week, including...

• Employer-funded pension plan (100% vested after five years of eligible service)
• Voluntary life insurance
• Short-term disability coverage (no cost to employee)
• Supplemental insurance coverage options (Aflac, homeowners, auto, and pet insurance)
• 403(b) tax-deferred annuity plan
• Generous paid time off, including holidays, vacation, and sick leave
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a great purpose! 

Learn more about The Salvation Army's Southern New England Division at https://easternusa.salvationarmy.org/southern-new-england/ 

An Equal Opportunity/Affirmative Action Employer: All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status.