Administrative Assistant - Ultimate Staffing Services

Admin Assistant - Torrance, California On site - Pay is 64K or $25 to $33 an hour

JOB SUMMARY:

Support various departments within the organization under supervision, ensuring smooth office operations. Duties include administrative tasks, event support, project management, and maintaining supplies.

ESSENTIAL FUNCTIONS:

Participate in agency committees and event planning.
Update and format training material and other agency-wide documents.
Schedule meetings, draft agendas, and manage follow-ups.
Conduct research and report findings to department managers.
Maintain filing systems and answer phones.
Manage office supplies and equipment maintenance.
Support special projects across departments.
Serve as backup for Client Services Department.
Assist with clerical duties and mail processing.
Maintain confidentiality of agency information.
Assist with event planning and employee engagement initiatives.
Travel to off-site locations as needed.
Other Duties:

This job description may not cover all responsibilities. Duties may change at any time.

Competencies:

Ability to work well under pressure and with diverse personalities.
Meticulous attention to detail and time management.
Proactive problem-solving in a fast-paced environment.
Positive customer service attitude.
Ability to work independently or in a team.
Willingness to work flexible hours, including evenings and weekends for special projects and events.
EXPERIENCE/SKILLS:

Strong administrative and writing skills.
Excellent time management and organizational skills.
Minimum 2 years of scheduling experience.
Proficiency in Microsoft Office, Adobe, and Gmail.
Strong verbal and written communication.
Ability to handle confidential information discreetly.
Experience in event planning.
MINIMUM QUALIFICATIONS:

A.A./A.S. degree in Business, Marketing, or related field.
2 years of non-profit organization experience.
Strong interpersonal skills and ability to work independently.
Proven problem-solving ability and initiative.
Credibility, integrity, and emotional maturity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.