Administrative Assistant to the Executive Director - Gpac

Job Description: Administrative Assistant to the Executive Director

Primary Purpose:

The Administrative Assistant will play a pivotal role in supporting the Executive Director in overseeing the day-to-day operations. The ideal candidate will possess strong leadership skills and a commitment to enhancing the quality of life for our residents.

Qualifications:

• Leadership Skills: Excellent leadership, communication, and interpersonal skills.
• Multitasking: Ability to effectively manage multiple priorities and tasks in a fast-paced environment.
• Compassion: Compassionate and empathetic approach to working with our clientele and their families.
• Technical Proficiency: Proficiency in Google applications and systems administration of relevant software. Strong computer skills and the ability to use a variety of electronic devices.
• Flexibility: Ability to work a flexible schedule, at times, to meet the needs of the facility.
• Experience: At least 3 years of experience in a related position.
• Licensure: MN Driver’s license.

Essential Job Functions & Tasks:

• Resident Interaction:

  • Listen and respond appropriately and promptly to requests, suggestions, and concerns of residents, family members, and guests.
  • Continuously assess residents’ needs and strengths. Develop and implement policies, systems, programs, and services that meet residents’ needs and utilize their strengths to support and maintain their independence and create an optimal quality of life.
  • Assess information from resident satisfaction surveys and develop and implement a plan to address areas of concern and improve service effectiveness.

• Event and Activity Coordination:

  • Work with staff to plan, coordinate, implement, and attend activities, special events, and educational opportunities (These activities take place both during and after working hours).
  • Network with agencies, service providers, and stakeholders to establish a positive image and presence in the greater community.

• Communication:

  • Provide ongoing communication to executive staff, board members, and owners through monthly written communication.
  • Coordinate and evaluate agreements with arranged home care providers, as needed.
  • Plan and coordinate emergency and disaster plans with staff and arranged providers.

• Staff Leadership and Development:

  • Lead a large number of employees in such a way that achieves organizational objectives and creates a supportive work environment.
  • Recruit and select staff.
  • Ensure timely and appropriate training of all site staff.
  • Assign tasks and responsibilities to site staff.
  • Monitor performance and provide regular feedback plus at least one formal written review annually.
  • Communicate regularly with staff to provide them with necessary information and understanding, and to discuss concerns, suggestions, and property operations so as to develop and maintain an effective, cohesive staff team.
  • Write and keep updated job descriptions for on-site staff.

Benefits:

• Competitive Salary: We offer a competitive salary package that reflects your experience and qualifications.
• Comprehensive Health Benefits: Our benefits package includes medical, dental, and vision insurance to ensure you and your family are well-protected.
• Retirement Plans: We provide a robust retirement plan with employer matching to help you secure your financial future.
• Paid Time Off: Enjoy generous paid time off, including vacation, sick leave, and holidays, to maintain a healthy work-life balance.
• Professional Development: We are committed to your growth, offering ongoing training opportunities, continuing education, and support for certification programs.
• Work-Life Balance: Flexible scheduling options and a supportive work environment to help you balance professional and personal commitments.
• Rewarding Environment: Work in a setting where you can make a significant impact in the lives of our residents and their families.
• Collaborative Culture: Be part of a team that values collaboration, compassion, and excellence in care.

Join us in our mission to enhance the quality of life for our residents. If you are a dedicated professional with strong leadership skills and a passion for making a positive impact, we invite you to apply for this rewarding opportunity.

How to Apply: Submit resume and cover letter highlighting qualifications and interest to brandi.rangel@gogpac.com or call 540-300-7278