Administrative Assistant to the Director at Siena College

Company Description

Located in Loudonville, New York - just 10 minutes from the state capital of Albany - Siena empowers more than 3,400 students each year through a transformative journey we call the Education for a Lifetime. All members of the Siena College community work together to advance the College's mission to graduate Saints intent on making the world more just, peaceful, and humane. The Franciscan tradition, upon which Siena was founded, permeates throughout campus life. All community members are valued for their unique worth and recognized for their specific contributions toward the greater good. That spirit of belonging and respect reverberates across our 174-acre campus, which is ranked among the 50 most beautiful college campuses in the country by Condé Nast.  

Siena is leading the way in Catholic, liberal arts education, and the national rankings help tell our story. Siena ranks number one in New York for job placement; top 10 among all Catholic colleges in the country; and among the top three percent of all institutions in the U.S according to the Wall Street Journal. It has always been our community of dedicated and passionate Saints who make this campus a coveted destination to work, live, and learn. We hope you'll consider joining us.

Job Description:

 The Administrative Assistant to the Director provides essential administrative support for Standish Library. This position plays a crucial role in ensuring smooth daily operations, facilitating communication, and managing various administrative tasks to enhance the efficiency of the library's leadership. The successful candidate will have excellent organizational and communication skills, attention to detail, and the ability to handle a diverse range of responsibilities.

Key Responsibilities:

1. Administrative Support:
• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate and organize internal and external meetings, conferences, and events.
• Manages space reservations and facilities requests.
2. Communication:
• Serve as a primary point of contact for inquiries directed to the Director, both internal and external.
• Draft and edit correspondence, reports, and presentations.
3. Record Keeping and Documentation:
• Maintain accurate and up-to-date records, files, and documents.
• Assist in preparing and reviewing reports, proposals, and other written materials.
4. Budget Management:
• Assist in monitoring and managing the budget, including tracking expenses and processing financial transactions.
• Prepare and submit expense reports in a timely manner.
• Manage expenditures and reports for the library.
5. Coordination with Library Staff:
• Facilitate communication and coordination between various library departments.
• Collaborate with other administrative staff to ensure seamless operations.
6. Special Projects:
• Take the lead on specific projects as assigned by the Director.
• Conduct research, gather data, and prepare reports as needed.

Salary:  $21.41/hour

*The hiring salary above represents the College’s good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Job Requirements:

• Bachelor's degree or equivalent relevant experience.
• Experience in providing administrative support.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications:

• Experience in libraries.

Additional Information

Benefits:

Siena College offers a generous benefit package to eligible full-time employees.  The benefit package currently includes a retirement plan contribution equal to 10% of an eligible participant’s compensation (as defined under the plan) after meeting the plan's eligibility requirements, and tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents. Eligible college employees currently enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break. Other perks currently include complimentary breakfast Thursdays in the dining hall, access to College community lectures and productions, complimentary College gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more. Opportunities for remote work may be available as well.

Siena cares for and values each member of its workforce and actively supports upward mobility. We are a community of Siena Saints, and as we often say, the world needs more Saints.

*Eligibility for individual employee benefits is determined at the time of hire and is subject to the terms and condition of the individual benefit.

Siena College is a Franciscan and Catholic institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission.

Siena College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Please submit cover letter, resume and contact information for 3 professional references.  http://siena.interviewexchange.com/jobofferdetails.jsp?JOBID=181726