Administrative Assistant to the CTO - MedReview

Manhattan, NY 10038

About the Job

About Us:
MedReview is a leading Payment Integrity company, dedicated to be the authority in affordable, quality, and appropriateness of medical care. We are seeking a dynamic and detail-oriented Administrative Assistant to support our Chief Technology Officer (CTO). The ideal candidate will be a problem solver who is proficient in managing administrative tasks, enabling our CTO to focus on strategic initiatives and technology leadership.

Job Description:
The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.

Responsibilities:

Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary.
Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
The Admin will be liaising with the finance department.
Assist the CTO in processing purchases which includes:
- Shipping/receiving equipment for new hires and collecting equipment for terminations.
- Updating inventory status for equipment
- Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
- Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
- Purchase items from vendor website and create corresponding POS
- Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
Maintain an organized filing system for important and confidential company documents.
Send/receive physical equipment and properly inventory in storage room
Retire and dispose of old inventory:
- Contact disposal vendor
- Inventory equipment for disposal
- Collect certificate of destruction
Facilitate internal communication within the technology department by distributing information and updates as needed.
Schedules repairs and other on-site visits
Manage department’s meetings and calendars. (Vacations, sick, etc.)
Sends out companywide email alerts and notifications
Liaison with the facility – Building management: New hires, Terms, Badges.
Manages consultant hours in Halo
Perform additional administrative tasks and projects as required by the CTO.

Requirements:

Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent organizational skills and the ability to multitask and prioritize work effectively.
Strong communication skills, both written and verbal.
Ability to handle confidential information with discretion.
A proactive approach to problem-solving with strong decision-making skills.
Bachelor’s degree in Business Administration or related experience is preferred.

Role is Hybrid in the Financial District

Benefits and perks include:

Healthcare that fits your needs - We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
401(k) with Employer Match - Join the team and we will invest in your future
Generous Paid Time Off - Accrued PTO starting day one, plus additional days off when you’re not feeling well, to observe holidays.
Wellness - We care about your well-being. From Commuter Benefits to FSAs we’ve got you covered.
Learning & Development - Through continued education/mentorship on the job and our investment in LinkedIn Learning, we’re focused on your growth as a working professional.

Salary: $65,000-$85,000

Source : MedReview