Administrative Assistant to the CEO & President - Community Clinic Inc.

CCI Health Services’ mission is to deliver high quality, accessible care to our community members, leading the way to a more equitable health care system for everyone.  

POSITION SUMMARY
The virtual Administrative Assistant provides high quality administrative support to the Chief Executive Officer/President.  The person in this role must maintain professional appearance, decorum, and confidentiality always. 

Note: This is a remote position. Hours are negotiable. 

KEY FUNCTIONS & RESPONSIBILITIES

• Works directly with the CEO/President in performing a variety of clerical duties as requested. 

• Provide administrative support with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively.  

• Maintains the highest degree of accuracy, quality, and efficiency.  

• Contributes to the achievement of established CEO/President goals and objectives and adheres to policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.  

• Provide a high degree of judgment, discretion, and considerable knowledge of the organization, its policies, and staff.   

• Maintain confidentiality and use of discretion in all interactions.  

• Establish administrative systems within the office as needed and directed.  

• Manage/Maintain calendar(s) for CEO/President. 

• Participates in meetings as appropriate and as directed.  

• Attend and take minutes at executive and senior-level meetings as directed.  

• Prioritize and manage multiple projects simultaneously and follow through on issues independently and in a timely manner.  

• Research and provide recommendations on special projects/assignments.  

• Respond to routine correspondence and field a variety of inquiries via email and telephone.   

• Handle multiple projects simultaneously and meet deadlines.  

• Keep abreast of general business objectives, policies, procedures, standards, services, facilities, and related information to maintain a comprehensive awareness of the organization.  

• Demonstrate an enthusiastic, welcoming, quick, and responsive attitude with all staff, patients, and visitors in person, on the phone, or electronically to help set a positive tone throughout CCI.  

• Performs confidential special projects and research and prepares reports and correspondence for the CEO/President’s signature. 

MINIMUM QUALIFICATIONS

• Minimum 5 years supporting at the executive level; BA/BS preferred. 

• Demonstrated skills in managing issues involving high levels of sensitivity and confidentiality. 

• Demonstrated good judgment in prioritizing and handling complex demands and sensitive issues. 

• Strong communication, listening, interpersonal, oral and written communication skills. 

• Detail oriented; organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. 

• Skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics.  

• Ability to persuade and influence, establish personal credibility and trust, and foster collaborative working relationships. 

• Detail oriented with superior problem solving, decision making, organizational, and time management skills. 

• Ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity. 

• Skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics.  

• Skilled in Business and Technical writing skills. 

• Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook. 
• Professional and welcoming attitude. 

WHY WORK AT CCI?

• Extensive benefits plan
• Generous PTO Plan
• 403B Retirement Plan + Employer match up to 4%
• Tuition Reimbursement
• Continuing education assistance; can be used toward obtaining certifications, renewal of certifications, or possible conference attendance.
• Our providers are insured for malpractice under the Federal Tort Claims Act.

** CCI Health Services is an Equal Opportunity Employer **

Founded in 1972, CCI Health Services is a diverse and inclusive workplace grounded in community. Located in the Washington, DC Metro Area, each year CCI cares for more than 60,000 individuals in Montgomery and Prince George’s Counties. As a non-profit, CCI is committed to improving health equity through the provision of affordable primary care for all, across all stages of life. Visit ccicares.org for more information.