Administrative Assistant to the Asst. Superintendent - Dorchester County Public Schools

Dorchester County Public Schools is currently accepting applications for an Administrative Assistant. This position requires a highly skilled and dedicated individual who deals with many confidential matters and provides direct, daily support to the Assistant Superintendent of Academics andStudent Services. This position also supplies resources to the Office of the Superintendent of Schools, as needed. This is an eight (8) hours a day, twelve (12) months a year, full-time, benefited position.

DUTIES

Coordinates the daily activities of the office by maintaining calendars, scheduling appointments, conferences, and trainings. Communicates in a positive manner and answers inquiries with tact and gives appropriate assistance as needed. Prepares agendas and assembles materials for meetings and trainings and specifically provides administrative support. Attends meetings and prepares minutes for distribution to appropriate stakeholders. Maintains fiscal records, verifies transactions, and reconciles receipts and financial reports. Creates and maintains confidential electronic databases. Handles confidential and sensitive issues such as budget development, staff issues, negotiation information, student issues, and community concerns. Processes correspondence for office via telephone calls, emails, and all other mail. Maintains budget accounts and assists with the development of the offices budget. Prepares purchase orders and maintains records for office purchases. Assists in the planning, development, and execution of events. Performs other duties as assigned.

QUALIFICATIONS

Demonstrates proficiency in computer and word processing skills, especially Microsoft Office Suite applications (Word, Publisher, Excel, Outlook Calendar, and PowerPoint), Proficiency in proofreading and editing confidential documents is a must. Proficiency in general accounting procedures. Knowledge of common practices, organization, and policies and procedures of the Dorchester County Public Schools is preferred. Working knowledge of modern office procedures and equipment, various software programs, the principles of office management, and of standard record maintenance procedures. Ability to make decisions in accordance with precedents, rules, and regulations. Ability to apply Board policy to daily work decisions, exercise good judgment, courtesy, and tact in dealing with people on the telephone and in person. Must be able to work independently on routine, complex and confidential tasks. Associates or Bachelors Degree in related area preferred. Three (3) years of successful secretarial experience; school office experience preferred, with increasing responsibilities. Has a willingness and capability to work beyond the normal work day to include possible evening and weekends.