Administrative Assistant to the 7-12 Principal (CA) - The Rock Academy

POSITION SUMMARY:

The Administrative Assistant to the 7-12 Principal at Rock Academy plays a crucial role in supporting the efficient and effective operation of the school. This individual must possess exceptional organizational and communication skills to navigate the dynamic environment of a small Christian school. The ideal candidate will be proactive in problem-solving, demonstrating a servant-leader mindset and a commitment to prayerful support of the school's ministry.

RESPONSIBILITIES: As the Administrative Assistant to the 7-12 Principal, you will:

• COMMUNICATION HUB: Manage and respond to school inquiries via email, telephone, and other channels, ensuring prompt and courteous service.

• CALENDAR AND MEETINGS: Maintain and organize the Principal's calendar, scheduling appointments, and coordinating meetings. Anticipate scheduling conflicts and troubleshoot as needed.

• INFORMATION DISSEMINATION: Collate and distribute weekly news and events updates to the school community, ensuring clear and timely communication.

• SUBSTITUTE COORDINATION: Arrange substitute teachers as needed, ensuring smooth transitions and continuity in classroom instruction.

• TIMEKEEPING: Review and approve hourly employee time cards in accordance with school policies.

• EVENT COORDINATION: Collaborate with various teams to organize events for students in grades 7-12, ensuring logistical details are managed efficiently.

• PROJECT MANAGEMENT: Track and oversee multiple projects simultaneously, facilitating communication and collaboration across teams.

• SYSTEM DEVELOPMENT: Implement administrative systems, such as Google Sites, to enhance team efficiency and streamline processes.

• CONFIDENTIAL HANDLING: Manage sensitive information with discretion and confidentiality, adhering to privacy policies and procedures.

• TEAM SUPPORT: Contribute to a united team effort at Rock Academy, supporting and participating in all ministry initiatives.

SKILLS AND QUALITIES: To excel in this role, you should possess:

• ADMINISTRATIVE EXPERTISE Proven experience in administrative or assistant roles, ideally within an educational setting.

• COMMUNICATION SKILLS: Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.

• PROACTIVE APPROACH: Initiative to anticipate needs, find solutions, and prioritize tasks effectively.

• ORGANIZATIONAL PROWESS: Strong organizational skills, attention to detail, and the ability to manage time efficiently in a fast-paced environment.

• TEAM ORIENTATION: A collaborative mindset, valuing teamwork and contributing positively to a supportive work environment.

• PROBLEM-SOLVING ABILITIES: Demonstrated ability to exercise judgment, patience, and discretion in handling various situations.

• TECHNICAL PROFICIENCY: Proficiency in Microsoft Office is essential; experience with FACTS SIS or similar systems is advantageous.

EXPERIENCE AND EDUCATION:

• EDUCATION: Bachelor's degree in a related field is required.

• EXPERIENCE: Minimum of three years in an administrative role, preferably within education, demonstrating strong communication skills.

CALLING: Employees at Rock Academy are dedicated to serving the Lord Jesus Christ through the education of students. Reflecting Christ's love and character, you will be committed to spiritual growth and the ministry of teaching. In faithful living, teachers are expected to:

• Be committed to obeying Christ, their redeemer.

• Have a regular and active devotional life.

• Practice love, joy, patience, kindness, self-control, gentleness, faithfulness, and truthfulness.

• Model biblical principles, in and out of the classroom.

• Be humble in spirit but bold in Christ-like practice.

• Support and uphold the Rock Church and Academy Statement of Faith.

PHYSICAL REQUIREMENTS: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Must be able to work independently, communicate effectively, and lift up to 25 lbs. This position may also require long periods of sitting, standing, walking, and hand/eye coordination for keyboard data entry and viewing data on a computer monitor. External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans with Disabilities Act, must be able to perform the Essential Job Functions either unaided or with the assistance of a "reasonable accommodation," if such is determined on a case-by-case basis.

Employment At-Will: Rock Academy follows an at-will employment policy, providing flexibility for both employees and the organization.

COMPANY OVERVIEW: Rock Academy builds leaders who are deep thinkers, dynamic communicators, and do something Christians prepared for college and life.