Administrative Assistant to Directors, Hospital Medicine - Boulder Community Health

Administrative Assistant to Directors, Hospital Medicine

Boulder Community Health, Boulder, CO 80303

$22.12 - $33.17 an hour - Status

(In-person/non-remote)

Boulder Community Health is seeking an Administrative Assistant to the Directors, Hospital Medicine. This position provides administrative support to the co-directors of Hospital Medicine, as well as a team of medical providers, to ensure efficient operations of the department. This role coordinates the monthly schedule for medical providers, frequently leveraging their superior communication skills when interfacing with providers and problem-solving coverage issues. This position is also responsible for assisting the department co-directors with their scheduling needs, providing meeting support, and serving as the main point of contact for the Hospital Medicine department for outside callers, inpatients, and other BCH staff. The Administrative Assistant to Directors for Hospital Medicine may be called upon to run analytic reports that support departmental operations. The ideal candidate for this role must demonstrate exemplary organizational and interpersonal skills.

Benefits:

•Health insurance, including a FREE employee-only option

•Dental and Vision insurance

•BCH paid Life Insurance; Spouse and Dependent Life Insurance plans

•Short-term and Long-term disability coverage

•Health and Dependent Care Flexible Spending Accounts

•Retirement plan with BCH matching contributions, and discretionary lump sum contribution

•Paid Time Off

•Education assistance program

•Voluntary Wellness programs, to include biometrics, wellness team challenges, and much more

•Staff Support Initiatives such as Sound Baths, Meditation, Massages, and Reiki

•Free one-on-one retirement planning sessions 

•Employee Assistance Program offering 8 free, confidential counseling sessions for you and your family

Qualifications 

•High school graduate required

•Undergraduate degree preferred

•Business and secretarial courses preferred

•Five or more years experience as a mid-level, professional Administrative Assistant or similar role required.

•Experience in a medical office or hospital setting preferred.

Responsibilities

•Serve as group coordinator building the monthly schedule for medical providers. Interface with physicians and other providers to ensure the schedule is fair and satisfactory. Support problem-solving around time-sensitive coverage needs.

•Manage the calendars of the two department co-directors

•Provide project management support for the department co-directors, as needed.

•Track physicians’ number of shifts each month, as well as the Continuing Medical Education (CME) budget.

•Support successful meetings, including setup for hybrid meetings and taking meeting minutes. 

•Run monthly reports on key departmental metrics using the hospital’s Epic platform.

•Onboard and offboard new and departing providers.

•Monitor provider expirations and renewals, current contracts and addendums, and reapplication documentation.

Knowledge, Skill, and Ability

•Strong interpersonal skills and emotional intelligence 

•Superior verbal and written communication skills

•Organized with strong attention to detail

•Proficient at time management and task prioritization

•Strong technological skills with intermediate or above proficiency with Microsoft Excel; ability to train and develop comfort using Epic platform for report generation

•Ability to function independently

•Resourceful/proactive

•Establishes and maintains good working relationships with managers and members of other departments, physicians and their office staff.

•Embraces a philosophy of patient service and a satisfaction/patient-centered approach.

•Maintains a neat and professional appearance, demonstrates courtesy, commitment and dependability.  

•Meets standards of professional and ethical conduct.

•Establishes and maintains effective professional working relationships with employees, volunteers, physicians, department directors and the general public.

•Embraces and upholds Encore! philosophy and provides exceptional customer service.

About Boulder Community Health and Boulder, Colorado

Boulder Community Health’s vision is partnering to create and care for the healthiest community in the nation. We are a community owned-and-operated nonprofit health system dedicated to providing local access to high-quality medical care to our community in Boulder and surrounding areas.

We are known across Colorado for our clinical excellence in heart care, neurosurgery, stroke care, orthopedics and cancer care. We’re proud of our tradition of being an early adopter of new technologies and medical techniques that improve care for our patients. We are a Certified Level II Trauma Center with numerous awards and recognition including the 2023 Healthgrades Outstanding Patient Experience Award, 2022 Best Hospitals for Maternity Care from Leapfrog, Money Magazine and Newsweek and Boulder Weekly’s 2022 Best Hospital.

Nestled in the foothills of the Rocky Mountains, living and working in Boulder means enjoying the outdoors and natural beauty, bringing a fresh perspective to healthcare practice. 

As an employee at Boulder Community Health, you will enjoy working in state-of-the-art facilities with competitive compensation and benefits, including health/dental/life, tuition reimbursement and an on-site fitness center. You also have access to an incredible Employee Wellness and Support program, employee activities, discounts and more!

EOE/Affirmative Action/Drug-free workplace. 

BCH will never conduct interviews or ask for employment documents via text.

This position has no close date. Applications will be accepted until the position is filled.