Administrative Assistant - The Basin Sports Complex - The Sports Facilities Companies

ADMINISTRATIVE ASSISTANT - The Basin Sports Complex

Sports Facilities Management, LLC

LOCATION: Odessa, TX

DEPARTMENT: ADMINISTRATION

REPORTS TO: GENERAL MANAGER

STATUS: PART-TIME (NON-EXEMPT)

ABOUT THE COMPANY:

The Basin Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Odessa, TX. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

The Basin Sports Complex is a member of The Sports Facilities Companies (SFC) and is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Administrative Assistant will provide support to the growth initiatives of The Basin Sports Complex. This position will be coordinating, facilitating, and/or performing a variety of administrative, support tasks, and data entry.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Financial Duties and Responsibilities

• Cash handling and counting of cash drawers
• Preparing till bags for all safes and events
• Managing all safe logs and proper use of safes
• Basic knowledge of accounts receivable, accounts payable and general ledgers required
• Perform inventory counts on office supplies, equipment, and staff uniforms
• Maintain, file, sort, and scan daily reports

Personnel Duties and Responsibilities

• Assist Finance Manager in planning and conducting new team member orientation and onboarding
• Schedule required training(s) with department managers
• Assist in maintaining training records/files of all employees

Administrative Duties and Responsibilities

• Upkeep of office area, reception, break room, conference rooms, etc.
• Perform any additional duties as directed by management team

MINIMUM QUALIFICATIONS:

• 2+ years of related experience
• Highly professional, organized, and detail-oriented
• Must have excellent verbal and written communication skills
• Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
• Experience using MS Dynamics a plus
• Ability to take ownership of special projects and tasks with little supervision

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 40 pounds waist high
• May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions
• Facility has intermittent noise
• Must be willing to work weekends and/or special events, if required