Administrative Assistant - Temp to Hire - Plano, TX - Catalyst Health Group: Clinical Careers

Job Description Summary

The primary function of the Administrative Assistant is to provide comprehensive administrative support to Regional Senior Leaders of Catalyst Physician Group (CPG). Responsible for handling corporate business activities in a confidential manner, coordinating schedules, compose, edit, and proofread reports, presentations, and a wide range of documents for CPG under the regular supervision of the Regional Operator.

This is an onsite temporary role with potential to transition into a permanent position after 30 days.

Essential Skills And Functions

• Performs confidential administrative and office support for Senior leaders with a variety of clerical activities and related tasks.
• Manages Senior Leadership calendar; schedules and organizes activities such as meetings, travel, transportation, web conferences etc.
• Answers, triages, prioritizes, and then routes telephone calls, and takes detailed messages; Responds to routine questions.
• Maintains shared calendars and coordinates reoccurring meetings that are led by a Senior Leader; Takes meeting minutes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
• Collaborates with Recruiting department to engage Provider candidates in a timely manner.
• Anticipate scheduling conflicts and proactively resolve them to optimize schedules.
• Coordinates the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
• Ensures Accounts Payable is processed in a timeline manner related to Provider direct expenses and reimbursements.
• Oversees monthly compliance with Prescriptive Authority documentation and tracking; escalates to leadership team as needed.
• Composes routine to intermediate-level correspondence, memoranda and reports, or types from rough/revised drafts, to provide clear, timely communications.
• Prepares various documents, reports, and presentations as requested by the Executive Leadership
• Performs accurate and efficient data entry for selected databases.
• Tracks and files corporate documents, agreements, and contracts.
• Maintains accurate files, including facilitating requests made by other departments; where applicable, timely processing of files requested by customers or other third parties; preparing files for retention procedures.
• Manages the processing of reoccurring corporate invoices and routine expenses; Provides monthly reconciliation A/R accounts.
• Coordinates the flow of approvals for various regional expenses.
• Co-Administrator for Shared files through SharePoint and OneDrive utilization. Proprietary and Confidential
• Provides ad hoc support to Human Resources on an ongoing basis, secondary to executive assistant duties.
• All other duties as assigned by the Regional Operator
• Follows all clinical safety protocols and infection control procedures.

Qualifications

• 2-3 years of consistent support to leadership
• Able to type at least 55 words per minute.
• Expertise with MS Office (Word, Power Point, Outlook, Excel)
• Must be able to take minutes and create agendas and presentations
• High understanding and utilization of Calendars and set up of meetings
• Experience with processing invoices
• Ability to work onsite daily during normal business hours
• Excellent written and verbal communication skills.
• Ability to handle multiple projects while prioritizing and meeting deadlines
• Maintains effective, cooperative, and courteous working relationships with co-workers, supervisors, patients, and providers.
• Experience handling confidential information.
• Experience working in a medical setting is preferred.
• Athena or other EMR experience strongly preferred.
• Knowledge of and adherence to HIPAA rules and regulations
• Knowledge of and adherence to Bloodborne Pathogen & OSHA Safety procedures

Benefits

• Competitive compensation commensurate with experience
• Medical, Dental, Vision Insurance
• Health Savings account
• Life Insurance
• Holidays and PTO
• 401K
• Referral programs
• Upskilling opportunities