Administrative Assistant - Taylorsville - Full-Time - Granger Medical

Granger Medical Clinic has an immediate opening for a Full Time Executive Administrative Assistant at our West Jordan Headquarters location.

Overview:

If you would like to be part of a great team, and make a difference within our company, we have a great opportunity for an Executive Administrative Assistant who takes pride in their work, pays strong attention to detail, is highly organized, and ability to work with and keep information confidential. The role supports the executive team with all aspects of the company operation and executive functions related to the Board of Directors' seat. Assists other members of the senior management team as needed. Acts as an executive office liaison with support team members and business associates. (Organizes communications to maximize effectiveness of the executive's time).

Essential Functions and Duties:

• Acts as primary contact between executive and individuals within and outside of the company. Manages incoming calls, emails, correspondence, and in-person issues. Screens, or provides answers to minimize demands on executives. Ensures messages to and from the executive suite are communicated and handled.
• Maintains executive suites calendar including, but not limited to scheduling, adding and updating meetings, reserving meeting rooms, and confirm travel appointments. Alerts executive of approaching commitments and provides information to others regarding executive's schedule, as necessary.
• Communicates with Board members to set up board of directors' meetings, including preparing, compiling and formatting documents as needed for the board book.
• Drafts, proofreads and edits letters, memos and other documents in executive letter format and letterhead. Produces informational summaries by transcribing, formatting, inputting, editing, retrieving, copying, analyzing, and transmitting text, data and graphics.
• Prepares agenda, supplies, catering, and anything else needed. Prepares and submits executive's Business Expense Reports.
• Makes travel arrangements for executive team, other employees and business associates as necessary. Arranges flight, car and hotel reservations and event registration. Coordinates with other travelers. Provides executive with summary of details of itinerary prior to travel.
• Handles miscellaneous requests for assistance from other employees, customers, and business contacts.

Qualifications:

• College degree preferred
• 3+ years of related experience at an Executive Assistant level
• Advanced proficiency in Microsoft Suite to include Excel, Word, Outlook and PowerPoint
• Visio experience a plus
• Strong verbal and written communication skills
• Strong organization and time management skills
• Ability to manage competing demands effectively and prioritize and schedule demands on time
• Experience with travel logistics and meeting planning
• Professionalism and poise when working with Executives and the Board of Directors

Benefits:

• Paid vacation, sick leave, holidays, medical, dental, vision, FSA, Dependent Care FSA, Life, Disability, EAP, 401(k), and profit share.

Granger Medical Clinic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Granger Medical Clinic complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regards to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, genetic information and testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.