Administrative Assistant - SuffolkSpeech

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

• Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
• Manage professional calendar

• Serve as a first point of contact for incoming calls, take detailed messages and prioritize information

• Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.

• Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, etc.

• Schedule all interviews

• Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information
• Maintain a high level of executive support skills including excellent communication, grammar, and proofreading skills

• Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc.

• Create reports such as monthly patient reviews, yearly personal/professional purchase report, payroll, etc.

• Create excel charts

• Advise interns and monitor all Clinical Fellows’ hours, tasks, and training

• Establishing effective working relationships with all colleagues, other leadership, administration, staff and departments

• Perform other related duties and responsibilities as required/requested

Requirements

You will need:

• Minimum 3+ years of administrative assistant work experience

• Previous experience in a fast-paced professional services firm is preferred

• Highly motivated with excellent organizational and interpersonal skills
• Proficient in Google docs
• Proficient in Excel
• Technology savvy in using various internal electronic systems and applications
• Excellent business writing and proofreading skills

• Proficiency in intermediate MS Office

• Demonstrated experience in handling multiple priorities and high degree of timely delivery of work

• Ability to be resourceful and problem solving

• Exceptional professional demeanor and etiquette

• Meticulous attention to detail, organization and follow-up

• Demonstrated team player with a flexible personality and positive attitude

• Must be able to work possible flexible hours, if necessary

Benefits

• Medical, Dental & Vision Benefits with a flex spending card

• 401k

• Paid time off

• PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member

• Compensation: $35,000 - $55,000 based on experience