Administrative Assistant - Herzog

TransitAmerica Services, Inc. is currently seeking an Administrative Assistant in Stockton, California to join our team.   

The pay range for this position is $24.00 - $30.00 per hour.

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.

• General clerical assistance to Administration, Human Resources department and the General Manager.
• Responsible for reception and telephone duties, including signing for front office packages.
• Responsible for sorting and distributing mail.
• Compiles, sorts, and files documents, such as invoices, checks, substantiating business transactions.
• Audits invoices against purchase orders, research discrepancies.
• Prepares vouchers, invoices, checks, reports, and other records, and reviews for accuracy.
• Maintains accounts payable files and other files.
• Processes and monitors accounts payable to ensure that payments are timely.
• Reconciles report discrepancies and problems.
• Codes data for input to accounting processing system according to company procedures.
• Reviews, balances, and interprets computer reports, and makes corrections.
• Research and solve payment discrepancies.
• Provide administrative support for the General Manager, Deputy General Manager, and Accounting Supervisor to include telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally.
• Business errands using company vehicle.
• Provide general support to visitors.
• Perform special projects as assigned by General Manager, Deputy General Manager and Accounting Supervisor.
• The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
• The essential duties and responsibilities contained herein describe the scope of this position but should not be considered to be an all-inclusive listing of work requirements.
• Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.
  
  

Qualifications:

• A High School Diploma or GED required.
• Business school, Associate’s degree or equivalent is a plus.
• 2-3 years of related experience.

Pre-Employment Requirements:

• Subject to pre-employment background check and motor vehicle report review.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety:

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all. 

Benefits:

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog:

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects. 

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. 

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of TransitAmerica Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.