Administrative Assistant - JK Moving Services

Administrative Assistant

Job Locations

US-VA-Sterling

ID

2024-3470

Category

Administrative/Clerical

Type

Regular Full-Time

Overview

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support, project assistance, and presentation materials preparation.

Responsibilities

Scheduling meetings, appointments, and travel.
• Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers.
• Drafting email and other business correspondence or documents; maintaining data integrity.
• Maintaining filing systems, contact databases, and employee lists.
• Ordering office supplies and food deliveries.
• Planning events and preparing meeting agendas.
• Creating presentations and reports and investigating inquiries from internal and external customers or prospects.
• Updating information in databases and spreadsheets as appropriate.
• Submitting personnel change forms and documentation via an internal HCM.
• Creating general workflow efficiencies and streamlining processes.

Qualifications

• Associate or bachelor's degree in business administration, communication, or equivalent experience.
• Experience working with multi-location teams or within a business campus environment.
• Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers).
• Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment.
• Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Strong understanding of calendar and scheduling software.
• Exceptional verbal and written communication skills.
• High attention to detail with strong organizational skills.
• Proactive drive to anticipate and address challenges.
• Professional discretion with sensitive information.
• Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines.
• Availability to adjust work hours on occasion to support urgent needs.

About

JK Moving sets the standard for relocation and logistics excellence and is the largest independent mover across North America, serving a wide array of clients from military service members to homeowners to global corporations and everything in between.

Named among the Best Places to Work for 2023, our dedication to employee satisfaction is not just a badge - it's a way of life. Our JK Community Farm initiative is just one example of how we give back to our community, fighting hunger by growing and harvesting crops and donating them to local food pantries. But that's just the beginning! From competitive perks to fun corporate events, JK cultivates an environment where your career thrives alongside our commitment to making a positive impact. Ready to make your impact? Consider joining the JK Moving team today!

JK Benefits

• In addition to comprehensive medical, dental, and vision insurance, JK Moving offers:
• World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)
• Recruitment and customer referral bonuses
• Company-paid life insurance and accidental death benefits
• Voluntary protection programs for employees and their families
• Service recognition programs
• Safety & performance bonuses
• Tuition reimbursement and student loan repayment assistance
• Discounted membership @ Gold's Gyms (corporate locations) nationwide
• Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families
• Medical and Dependent Care Flexible Spending Accounts (FSAs)
• Health Savings Account (HSA) with employer matching contribution