Administrative Assistant - Battelle Memorial Institute
Sterling, VA
About the Job
Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Job Summary
We are currently seeking an Administrative Assistant to support the test and evaluation of security equipment for the Department of Homeland Security (DHS) and Customs & Border Patrol (CBP). This position is located in Sterling, VA .
Under general supervision and acting on own initiative and direction, provides moderately complex clerical, secretarial and administrative support. Typically supports one or more managers and/or employees in a department or administrative unit or may support multiple departments. May provide guidance or work leadership to lower-level administrative employees.
Responsibilities
+ Researches and obtains information for routine and moderately complex reports and special assignments.
+ Analyzes problems, determines approach, compiles, and analyzes data, and prepares reports/recommendations for action by superior.
+ Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports.
+ May act as coordinator of departmental projects, following up on pending details, coordinating project team activities, and ensuring deadlines are met.
+ Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies, and programs.
+ Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties.
+ Answers telephones, screens calls and forwards messages.
+ Answer’s routine correspondence and routes mail to the appropriate persons.
+ Composes, prepares, edits, and proofreads letters, reports, and other correspondence.
+ Orders and maintains supplies and ensures office equipment is functioning.
+ Typically uses software packages for word processing, spreadsheets, databases, graphics, and desktop publishing applications.
+ Operates general office equipment such as personal computer, copier, calculator, fax, or other office machines.
Key Qualifications
+ Associate Degree in related field and 1 year of applicable experience; or an equivalent combination of education and or experience in a related field.
+ Good oral and written communications skills.
+ Ability to prioritize and organize work.
+ Self-initiative and ability to work independently.
+ Working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
+ Eligibility and willingness to obtain a Secret Clearance and DHS Suitability.
+ Must be US Citizen.
Preferred Qualifications
+ Experience working directly with Department of Homeland Security organizations.
+ Active Secret Clearance.
+ Active DHS Suitability.
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Job Summary
We are currently seeking an Administrative Assistant to support the test and evaluation of security equipment for the Department of Homeland Security (DHS) and Customs & Border Patrol (CBP). This position is located in Sterling, VA .
Under general supervision and acting on own initiative and direction, provides moderately complex clerical, secretarial and administrative support. Typically supports one or more managers and/or employees in a department or administrative unit or may support multiple departments. May provide guidance or work leadership to lower-level administrative employees.
Responsibilities
+ Researches and obtains information for routine and moderately complex reports and special assignments.
+ Analyzes problems, determines approach, compiles, and analyzes data, and prepares reports/recommendations for action by superior.
+ Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports.
+ May act as coordinator of departmental projects, following up on pending details, coordinating project team activities, and ensuring deadlines are met.
+ Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies, and programs.
+ Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties.
+ Answers telephones, screens calls and forwards messages.
+ Answer’s routine correspondence and routes mail to the appropriate persons.
+ Composes, prepares, edits, and proofreads letters, reports, and other correspondence.
+ Orders and maintains supplies and ensures office equipment is functioning.
+ Typically uses software packages for word processing, spreadsheets, databases, graphics, and desktop publishing applications.
+ Operates general office equipment such as personal computer, copier, calculator, fax, or other office machines.
Key Qualifications
+ Associate Degree in related field and 1 year of applicable experience; or an equivalent combination of education and or experience in a related field.
+ Good oral and written communications skills.
+ Ability to prioritize and organize work.
+ Self-initiative and ability to work independently.
+ Working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
+ Eligibility and willingness to obtain a Secret Clearance and DHS Suitability.
+ Must be US Citizen.
Preferred Qualifications
+ Experience working directly with Department of Homeland Security organizations.
+ Active Secret Clearance.
+ Active DHS Suitability.
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
Source : Battelle Memorial Institute