Administrative Assistant - Gables Search Group

Administrative Assistant-

Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO 

RESPONSIBILITIES

·       Maintenance and management of calendars utilizing Microsoft Outlook.

·       Answer all phone calls in a professional manner, take messages or assist directly when appropriate.

·       Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents).

·       General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations.

·       Process expense reports in Concur ensuring compliance with the Travel & Expense Policy.

·       Distribute daily mail to appropriate team members.

·       Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.

·       Track team PTO and Sick days.

·       Ad-hoc assignments as requested.

QUALIFICATIONS

·       Minimum 3 years of senior level admin experience.

·       Strong organizational skills and attention to detail are crucial.

·       Proficiency in Word, PowerPoint, and Excel

·       Excellent research, writing, and communication skills

·       Excellent time management, organizational and interpersonal skills.

·       Resourceful, well organized, highly dependable, efficient and detail oriented.

·       Hands-on problem solver.

·       Must be able to handle confidential information with the appropriate level of discretion.

·       Ability to work in a team environment.

·       Bachelor's Degree preferred.

                 Base salary -$70-$75K plus $5K bonus