Administrative Assistant - Staffing Coordinator - Mustang Creek Estates

Mustang Creek Estates Keller is looking for an Experienced, Dynamic and Passionate Administrative Assistant to assist the Executive Director in our Residential Assisted Living and Memory Care community in Keller, TX. Mustang Creek offers a unique, home-like setting for seniors where our team members are like family.

This is a very hands-on role and not an office role. You will be working with a team of caregivers, leading and training them along the way. The ideal candidate will have 3-5 years in Senior Care and proven leadership experience.

As an Administrative Assistant for Mustang Creek Estates, you will add value to the lives of seniors by:

• Community Resident Care Support

• Maintain all resident files and file in an orderly and timely manner
• Enter all Resident information into the resident database Eldermark.
• Notify the Executive Director monthly of resident’s annual assessments and ISPs due
• Generate and update service check-off sheets on a timely basis
• Provide all houses with necessary and timely copies of forms.
• Enter and update face sheets annually and/or as needed
• Assist with coordinating repairs/service needs
• Assist with vendor relations as needed (Home Health, Hospice, etc)

• Community Human Resources Support

• Setup and maintain all team member HR files per policies.
• Complete all pre-hire assessments
• Process the bi-weekly payroll according to the MCE payroll processing procedures.
• Document and enter all employee changes in a timely manner using PAFs which include all new hires, terminations, employee information changes, pay changes, and retro pay according to the HR Payroll Change policy.
• Assist with Hiring and Pre-Hire Process
• Assist in coordinating and leading the New Hire Orientation.
• Assist in answering team member questions or concerns.
• Provide support to Executive Director and leadership team to include community events, in-service postings, and other special events and projects as approved by the Executive Director or HR Director.
• Track data for annual reviews due and manage annual state requirements for team members.

• Grocery and Supplies Management

• Menu and recipe coordination
• Produce and post daily and weekly menus in all houses
• Generate grocery lists according to the menu and recipes on a weekly basis according to MCE standards.
• Conduct and keep an inventory of the houses for groceries to determine only the items that are needed for the upcoming week.
• Pick up and deliver groceries and supplies to the houses.
• Conduct and keep an inventory of campus supplies.
• Track the usage of supplies for inventory control.
• Purchase and deliver needed supplies to houses.

• Business Office Support

This position requires a flexible schedule (including nights and weekends) to accommodate staffing requirements.