Administrative Assistant Sr - MCW: SARGEANT HEALTH CENTER

JOB REQUIREMENTS: Position Description: As an Administrative Assistant
Sr. in the Department of Medicine's Gastroenterology Division you will
perform routine and advanced administrative duties requiring
considerable skill and in-depth knowledge of organizational policies and
procedures, under general direction. Primary Functions Anticipate and
initiate action regarding administrative functions. Coordinate
schedules, meetings, appointments, and travel itineraries and related
arrangements. Manage faculty and APP calendars, including meeting
coordination, adding clinical responsibilities, and pre-emptively
identifying conflicts. Ensure faculty and APPs are apprised of the
day's activities and any changes that may occur. Schedule and prepare
for meetings; gather necessary information, create agendas and
PowerPoint presentations, utilize WebEx, Teams, Zoom and/or other
virtual meeting software; attend meetings to take and disseminate
meeting minutes. Update and maintain faculty CVs, including in Faculty
Collaboration Database. Gather medical records, process patient letters
and update Epic as needed. Process payment requests, requisitions, and
invoices. Assist in coordinating faculty and staff recruitment process,
including identification of recruitment dates, creating professional
itineraries, gathering feedback from interviewers, etc. Compose
correspondence as needed, which may contain confidential information.
Use complex functions of a variety of computer applications and software
packages to develop macros and templates. Proofread and format documents
to ensure accuracy. Assist visitors. Answer multiple telephone lines and
assist callers with complex inquiries. Compile data and information from
multiple sources to prepare reports. Distribute mail and organize filing
systems accurately maintaining records. Assist in training of and act as
back-up for other administrative staff. Knowledge - Skills - Abilities
Knowledge of computers, clerical procedures, customer service standards,
collaboration, and information management. Organization, time
management, interpersonal, communication, and problem solving skills.
#LI-SN1 Preferred Schedule: M-F 8:30-5 Position Requirements:
Specifications Appropriate experience may be substituted on equivalent
basis Minimum Required Education: High school diploma Minimum Required
Experience: 5 years of experience Why MCW? Outstanding Healthcare
Coverage, including but not limited to Health, Vision, and Dental. Along
with Flexible Spending options 403B Retirement Package Competitive
Vacation and Paid Holidays offered Tuition... For full info follow
application link. EEO/AA Minorities/Females/Vets/Disability The Medical
College of Wisconsin is an affirmative action/equal opportunity employer
and does not discriminate in hiring or employment on the basis of age,
sex, race, color, religion, national origin, veteran status, disability
or sexual orientation. * APPLICATION INSTRUCTIONS: Apply
Online: ipc.us/t/098886D8C73D40B0 Qualified females, minorities, and
special disabled veterans and other veterans are encouraged to apply.