Administrative Assistant - Community Services Institute Inc

Full Job Description

About us:

CSI was one of the first outpatient community mental health clinics to offer home-based therapy to families facing barriers to mental health care. CSI’s community outreach model started after long-term psychiatric hospitals were shut down in the 60’s-70’s and replaced with outpatient mental health services. For nearly four decades CSI has remained dedicated to social justice and delivering therapy in accessible ways regardless of a person’s circumstance

Job Purpose

As an Administrative Assistant, you will be responsible for providing administrative support to our Human Resource and Finance teams and ensuring smooth day-to-day operations.

Tasks

• Annual Finance Audit.
• Payroll Support.
• Human Resource Support.

Administrative Assistant Responsibilities:

• Filing and organizing paperwork
• Responding to emails and other correspondence
• Scheduling appointments and meetings
• Assisting with basic bookkeeping tasks
• Employee Verification
• Data entry
• Vendor relations
• Accounts Payable Support
• Work with Finance and HR to create SOP.
• Communicating with all levels of employees
• As well as other tasks that may be presented.

Qualifications: 

• A degree in business administration, office administration, finance, Human Resource, or a related field is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently and as part of a team.

Work Context

Physical Demands

The employee will frequently Stand; Walk; Sit; Use hands to finger, handle, or feel; Reach with hands and arms; Climb or balance; Stoop, kneel, crouch, or crawl; Talk or hear.

Work Environment

The employee will occasionally be required to lift and/or carry items weighing up to 25 lbs.

Basic Skills

• Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

• Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Speaking

Talking to others to convey information effectively.

• Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Writing

Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills

• Service Orientation

Actively looking for ways to help people.

• Social Perceptiveness

Being aware of others' reactions and understanding why they react as they do.

• Coordination

Adjusting actions in relation to others' actions.

Resource Management Skills

• Time Management: Managing one's own time and the time of others.

Desktop Computer Skills

• Internet

Using a computer application to create, manipulate, edit, and show virtual slide presentations.

• Navigation

Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.

• Spreadsheets

Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.

• Word Processing

Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents

Knowledge

Required: Clerical, English Language, Computers, AP system, and Electronics (fax, phone, printer, etc.)

Community Services Institute strives to build a team of providers as diverse as the population we serve. Community Services does not engage in any unlawful discrimination that would limit, segregate, or classify applicants for employment in any way that would deprive any individual of employment opportunities because of such individual’s race, color, religious creed, national origin, ancestry, sex, gender identity or expression, sexual orientation, genetic information, disability or military status.

Community Services strives to ensure work environment free of sexual harassment.

Job Type: Part-time 

Education: Degree in Business Administration, Office Administration, Finance, Human Resource, or a related field 

is a plus

Company Website: www.Communityserv.com