Administrative Assistant - MILLENNIUMSOFT

Position : Administrative Assistant

Location : Sparks, MD

Duration : 6 Months Contract

Start Time : 8:00 AM

End Time : 4:30 PM

Total Hours/week : 40.00

Shift: 8 - 4:30 pm M-F

Description:

• Provides administrative support to the Plant Manager and DCM and Molecular Operations and support groups. Schedules, coordinates and tracks information for the 39 and 52 Loveton DCM and Molecular plant.
• Works on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations.
• Acts independently to determine methods and procedures on new assignments.
• Uses ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways.
• Performs the administration needs for the DCM and Molecular Manufacturing and Product Support staff, Sustaining Engineering, and Quality Control to include but not limited to: scheduling of all meetings, lunches, arranges travel needs, ordering of office supplies, sorts mail, maintenance of organization charts, and preparation of expense reports and processing into CONCUR.
• Creates and maintains attendance records (including tracking for metric reporting) for DCM and Molecular Manufacturing and Product Support, Sustaining Engineering, and Quality Control groups.
• Acts as plant DLA for C2C for the DCM and Molecular Plant. Maintains manual and electronic (SECP/C2C) training/safety records for personnel.
• Generates Requisitions for the Plant and all Cost Centers.
• Coordinates Temporary staffing requirements as needed.
• Performs other duties as required including Phones for operations and maintenance, purchasing of Uniforms for associates.
•  Reviewing Invoices for Cleanroom Uniform Rental.
• Maintains ADP payroll system for DCM and Molecular Plant personnel and selected support groups.
• Maintains hourly performance review database and associate files
• Provide documentation support for special projects.
• Demonstrated ability to perform detail oriented work with a high degree of accuracy.
• Demonstrated high-level of proficiency with Microsoft Office programs and other computerized business systems.
• Demonstrated ability to follow established policies and procedures.

Skills:

• Effective oral and written communication skills.
• Effective organization, planning and follow-up skills.
• Effective analytical, quantitative and problem-solving skills.
• Effective interpersonal skills.
• Ability to proofread work to ensure accuracy and attention to detail.
• Excellent organization skills with the ability to prioritize and multitask in order to accomplish a variety of duties by their assigned deadlines

Requirements

• High School Diploma with secretarial school training or equivalent required.
• Ability to maintain confidentiality
• Minimum of four (4) years progressively responsible secretarial/administrative experience, supporting multiple people, required.
• Experience with SAP is preferred.