Administrative Assistant - Senior - Federal Reserve Bank (FRB)

Company

Federal Reserve Bank of Richmond

When you join the Federal Reserve—the nation's central bank—you’ll play a key role, collaborating with a dynamic and diverse team of mission-driven professionals to strengthen and protect our economy and our communities. 

Bring your passion and expertise, and we’ll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life. In addition to competitive compensation, we offer a comprehensive benefits package that includes tuition assistance, generous paid time off, top-notch health care benefits, child and family care leave, professional development opportunities, a 401(k) match, pension, and more. All brought together in a flexible work environment where you can truly find balance.

About the Opportunity 

The Research Department has an immediate opening for a Senior Administrative Assistant reporting to the Business Administrative Manager, Research Administration. You will provide administrative support for the Research economists including, but not limited to, managing schedules, providing travel and calendar support. You will manage third-party travel reimbursements, provide support for both the Research Associate (RA) program and the Banks’ FOMC preparation process, and provide on-site support for Research events. 

What You Will Do:

• Responsible for scheduling and coordinating meetings and events for the management team/department within the Bank, the Federal Reserve System, and externally.  Maintain department-wide calendars. May maintain other department databases as needed.

• Maintain and monitor incoming communications, electronic and other, for appropriate distribution and responses, which includes confidential or other highly sensitive communications, while ensuring compliance to mandated processes.
• Produce and edit correspondence, reports, spreadsheets, and presentations, some of which are confidential or sensitive in nature.
• Make travel arrangements (domestic and international) for officers, management, and other department staff, ensuring all internal compliance processes are followed.
• Perform purchasing and payment activities for the department, working within established guidelines to ensure compliance with Federal Reserve policies and timely payment of invoices.
• Maintain department records including department procurement records to meet requirements of audits and operations reviews.
• Develop analytical reports and completes projects of average to moderate complexity and priority.
• Serve as primary point of contact for inquiries and issues related to administrative processes at the department and Bank level and for business visitors; work directly with Bank staff and visitors to coordinate meetings, travel, or other routine arrangements.
• Partner with internal and external stakeholders to meet Bank compliance requirements related to administrative processes.
• Serve as primary point of contact for staff as it relates to department and Bank systems requiring self-service activities; serves as liaison to Bank functions for support, as needed.
• Perform various department onboarding activities, including preparation of workspace, updates to email groups, and creation of new employee information packets.
• Perform other duties as assigned, including special assignments, or planning special meetings.

Qualifications:

• Excellent computer skills including Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent customer service and interpersonal skills
• Excellent oral and written communication skills
• Excellent attention to detail with a compliance focus
• Excellent project management and analytical skills
• Excellent time management skills and ability to multitask and prioritize appropriately.
• Attentive response to internal or external requests for information
• Ability to work independently with sound judgement under minimal supervision and direction.
• Effective working as contributor and member of a team environment
• Possesses broad knowledge of principles, practices, and procedures of assigned functional areas.

Discover the Reason Why So Many People Love It Here!

When you join the Richmond Fed, not only will you find a challenging and purposeful career, you’ll also have access to a wide range of benefits and perks that support your health and wealth, including:

• Great medical benefits
• Pension and 401(k) with employer match
• Paid time off
• Tuition reimbursement
• Employee resource networks
• Paid volunteer leave
• Flexible work options
• Onsite amenities that make working here fun

Other Requirements and Considerations:

• Candidates should review the Bank’s Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.
• If you need assistance or an accommodation due to a disability, please notify rich.recruitment@rich.frb.org.
• Selected candidate is subject to special background check procedures.
• Sponsorship is not available for this role.
• The hiring range of the Administrative Assistant – Senior is $54,200 - $74,580 annually.  
• Applications are reviewed on a rolling basis.

The Federal Reserve Bank of Richmond provides equal opportunity to all individuals without regard to race, sex, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, or genetic information.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Administrative/Clerical

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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